Job Opportunity

Position: Executive Assistant

Conditions: Full-Time, Term

Location: 865 Main Street

Closing Date: Open until filled

Shawenim Abinoojii is a non-profit service provider and Southeast First Nations-led organization. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First Nations-led service model.

BENEFITS

Competitive Salary

Personal Leave Days and Paid Time Off

Employer-Matched Pension Plan

Comprehensive Benefits Package

On-site Parking

OVERVIEW
Reporting to the Executive Director, the Executive Assistant will be responsible for supporting the Executive Director and Board of Directors.

RESPONSIBILITIES
Support the Board of Directors

Schedule, arrange and confirm meetings and space

Arrange travel, accommodations, per diems and meals

Maintain all notes, minutes and motions of meetings

Compose and manage correspondence, reports and various documents as required

Communication of motions

Support the Executive Director

Serve as a confidential assistant to the Executive Director and senior management

Composing correspondence, reports and recommendations independently

Preparing meeting materials for all meetings as required; serving as recording secretary, taking and transcribing minutes; assuring appropriate dissemination of minutes including safekeeping of historical documents; ensuring that board members are made aware of meeting dates and that all details for the meetings are completed in advance

Completion of reports as requested by the Executive Director





Reconcile & obtain approvals for Executive Director expenses

Schedule, arrange and confirm meetings and space for Manager and staff meetings

Maintain all Organizational documents

Participate in or manage special projects as required

Filing, photocopying, scanning and faxing of office documents

QUALIFICATIONS

Five years of Executive Assistant experience required.

Valid driver's license and a reliable vehicle with a satisfactory driver abstract is required

ASIST, NVCI, First Aid CPR and other related trainings considered an asset.

Must have Grade 12 education and relevant post secondary education

Strong interpersonal skills and ability to work in a fast-paced environment with a high attention to detail

Strong proficiency in Microsoft Office Suite

Robust oral and written communication skills

Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities

Ability to work independently as well as part of a multidisciplinary team

Understand confidentiality and ethical principles in working with sensitive information and client relationships

Demonstrate knowledge and/or understanding of First Nations perspectives, culture and traditional philosophies

Ability to speak Anishinaabe an asset

Must have a clear child and adult abuse registry checks, criminal record check with vulnerable sector search and Prior Contact Check

WETHANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEWWILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEASTCOMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).

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📌 Executive Assistant (Manitoba)
🏢 Shawenim Abinoojii
📍 Manitoba