At Flynn, it's not just a job, it's a career
Job Title: Office Administrator

Job Functions: Office Administration

Responsibilities:

Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information

Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires

Gather & update prequalification data sheet annually

Review, log and coordinate payments of infraction fines issued related to Fleet

Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates

Maintain logs for bonds issued for Canada and US, validating calculation and costs

Administer payments for various billings through Perceptive platform, allocating coding as applicable

Reconcile monthly statements for outstanding payment of Insurance and Bonds billings;

Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes

Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals

Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs;

Provide insurance cost worksheet for approval related to CCIP/OCIP projects

Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included

Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects

Coordinate internal and 3rd party audits as required for CCIP/OCIP projects

Qualifications:

Minimum of 2 years’ experience in an administrative role; Construction environment considered a solid asset

Knowledge of COI (certificates of insurance) and surety administration





Invoicing experience is considered an asset

Must be organized and self-motivated with a sense of urgency

Able to prioritize competing deadlines and manage a high-volume workload efficiently

Courteous, professional, and customer service oriented

Proficiency with Microsoft Office Suite and web-based software

Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.)

What We Offer:

Company perks and discounts

On-going career development courses and programs through our in-house Flynn University

Develop life skills by learning and growing both personally and professionally

Work on projects of various sizes and complexities

Company subsidized in-house cafeteria and on-site gym

Free parking

CANRO

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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📌 Office Administrator (12-Month Contract) (Ontario)
🏢 Flynn Group of Companies
📍 Ontario