The department of Warehouse Services at Edmonton Catholic Schools is seeking an administrative support (4) to join their team! This position provides comprehensive administrative support to the Manager and Supervisor, Warehouse Services and plays an important role in keeping Warehouse Services operations organized and running smoothly. Successful candidate will coordinate administrative, inventory, financial and customer service activities that support schools and departments across the Division. This role is a great fit for someone who is organized, detail-oriented, comfortable working with systems and numbers, and enjoys being a go-to resource for others

RESPONSIBILITIES

Administrative Support

Coordinates day-to-day office operations and administrative activities.

Prepares, formats and maintains correspondence, reports, summaries and other documents.

Maintains records and filing systems in accordance with established requirements.

Orders and maintains office supplies.

Provides administrative support to the Manager and Supervisor as required.

Communication & Information

Serves as a first point of contact for Warehouse Services and the inventory shopping cart system

Responds to and coordinates inquiries, requests, issues and information received by the office.

Builds positive working relationships with schools, Division departments, other school jurisdictions and external clients.

Maintains and updates the online Warehouse Services catalogue.

Posts, updates and removes information on the unit's website/portal.

Inventory & Order Processing

Creates, enters, reviews and processes inventory and manual orders

Compiles daily orders and prepares them for picking and processing.





Distributes orders based on established pick routes.

Generates regular and ad hoc inventory and order reports.

Monitors orders, investigates shortages and helps resolve inventory issues.

Reviews packing slips and purchase orders for accuracy and follows up on discrepancies.

Financial Support

Prepares, receives and distributes invoices.

Reconciles statements, receipts and other financial documentation.

Prepares receipts and deposits for processing.

Completes monthly reconciliations and submits required documentation to Financial Services.

Ensures financial information is complete and accurate.

QUALIFICATIONS

High school diploma plus a diploma in office administration or a related field, and a minimum of three years of related experience.

Strong knowledge of office administration practices and experience using Microsoft 365 and electronic financial and inventory systems.

Working knowledge of inventory control, basic accounting, financial processes and records management.

Understanding of applicable privacy, access to information, workplace safety and occupational health and safety requirements.

SKILLS & COMPETENCIES

Strong organizational and time-management skills with the ability to manage competing priorities.

Excellent written and verbal communication and customer service skills.

Solid attention to detail and confidence working with numbers, financial information and inventory records.

Ability to work independently, exercise sound judgment and solve problems.

Ability to build positive working relationships and collaborate effectively with colleagues and clients.

Professionalism, discretion and the ability to appropriately handle confidential information

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📌 Admin Support (4)- Warehouse Program Assistant (Alberta)
🏢 Edmonton Catholic School Division
📍 Alberta