Job Description Overview Brookfield Asset Management is seeking a dependable and service-oriented Office Services Assistant to support day-to-day operations in its Toronto office.

This role is integral to deliver consistent, high-quality workplace experience in a quick-paced, client-facing environment.

This unique role will support between all areas within the Office Services department.

The successful candidate will provide versatile support across mail services, reception & conference services, and facility operations, ensuring seamless coverage and a professional standard of service across multiple floors.

Key Responsibilities Mail Services Complete scheduled daily mail runs, including pick up and drop off all mail and courier packages Support daily mail operations, including processing and tracking of outgoing courier requests (e.g., Fed

Ex, Purolator), and inbounding internal deliveries Maintain office supply inventory and coordinate timely restocking with vendors Process printing and binding requests Coordinate regular updates to office bulletin boards and display materials Facility Operations Performs minor maintenance, troubleshooting, and repair tasks on workplace equipment and amenities to support day-to-day operations.

Duties may involve handling equipment, replacing components, moving light materials, and using basic tools.

Liaise with building management (Brookfield Properties) and external vendors to address maintenance and service requests Assist with onboarding logistics, including workspace setup and access coordination Coordinate with cleaning, catering, and office services providers to ensure service quality and consistency Support adherence to health and safety standards and emergency procedures Reception & Conference Services Provide professional front desk coverage,



including greeting clients and visitors and managing guest registration Coordinate visitor access in accordance with building security protocols and internal procedures Answer and direct incoming calls with a high level of professionalism and discretion Manage meeting room bookings and coordinate catering requirements Ensure pantry and common areas are consistently clean, organized, and well-maintained Assist with event coordination and execution Flexible Coverage Provide coverage across multiple floors and teams based on business needs Provide ad hoc administrative support Adapt to shifting priorities while maintaining a high standard of service Qualifications Required 2–5 years of experience in mail, reception, or facilities support within a corporate environment Strong communication and interpersonal skills with a professional, client-facing approach Highly organized with the ability to manage multiple priorities in a fast-paced setting Proficiency in Microsoft Office Suite (Outlook, Word, and Excel) is required.

Demonstrated ability to handle sensitive information with discretion Post-secondary education required Preferred Experience in financial services or a professional services environment Familiarity with visitor management systems and building access protocols Experience supporting large, multi-floor office environments Key Competencies Strong service orientation and attention to detail Professional presence and sound judgment Flexibility and adaptability across responsibilities Proactive approach to problem-solving Collaborative and team-oriented mindset What Success Looks Like A consistently professional and polished front-of-house experience aligned with Brookfield’s standards Productive and reliable office operations across multiple teams and floors Strong working relationships with internal stakeholders, vendors, and building management Consistent delivery of high-quality support in a dynamic, client-facing environment Seamless coverage across all office services functions Salary Range: CAD $50,000 - $60,000 Position Opening Reason: Backfill

📌 Office Services Assistant (Toronto)
🏢 Brookfield Asset Management
📍 Toronto