HR Coordinator, 6-month Contract
March Networks is proud to be recognized as one of Ottawa’s Best Places to Work (2025).

At March Networks, our goal is to create a positive working environment where all of our employees can thrive. When you join our team, you will enjoy flexibility and support for a healthy work-life balance, as well as the professional development opportunities needed to advance your career. You will be part of a growing global technology company that encourages teamwork and innovation, and where friendships are forged with colleagues all over the world. At March Networks, we value your hard work, creativity and your passionate desire to deliver only the best to our customers, partners and each other.

Position Summary
The HR Coordinator provides hands‑on support across the full employee lifecycle, including recruitment, HRIS administration, compensation processing, and employee engagement. This role serves as a key support to the People and Culture team, ensuring accurate records, timely documentation, and positive onboarding and workplace experience. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities and working in a small, collaborative team.

Key Responsibilities & Tasks
Recruitment Support

Prepare letters and recruitment-related documents

Update and maintain the Human Resources Information System (HRIS)

Provide candidate screening support

HRIS & Employee Records

Maintain accurate and up-to-date employee records

Draft employment letters, reports, and change notices

Coordinate exit processes, including distribution list communications

Administer employee surveys (e.g., engagement, onboarding)

Compensation

Prepare merit increase letters





Prepare promotion letters and supporting documentation

SharePoint & Materials

Provide design support for HR materials

Update documents and create supporting materials as needed

Employee Engagement & Onboarding

Coordinate onboarding activities for current hires

Determine outstanding training requirements and coordinate system access termination as needed

Coordinate 30/60/90-day check-ins with new hires

Support the new hire buddy program, including scheduling and meeting invites

Schedule HR orientation sessions

General Support

Provide general HR and administrative support to the HR team

Support special projects as assigned

Qualifications

Diploma or degree in Human Resources, or a related field

1-3 years of experience in an HR coordinator, HR assistant, or related administrative role

Experience with HRIS platforms and SharePoint an asset

Strong organizational skills and high attention to detail

Excellent written and verbal communication skills

Ability to handle confidential information with discretion

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Core Competencies

Organization and time management

Discretion and confidentiality

Collaboration and teamwork

Customer service orientation

Adaptability in a fast‑paced environment

March Networks is an equal opportunity employer and supports a diverse workforce.

Accommodations are available upon request for candidates taking part in all aspects of the selection process. Applicants can make their accommodation needs known to us in their application.

Please note March Networks uses AI as part of the recruitment process.

Hiring salary range for this position is between $60,000 - $65,000. This is a new vacancy with one opening.

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📌 HR Coordinator (Quebec City)
🏢 March Networks
📍 Quebec City