The Office Services Clerk works independently to provide clerical assistance to the Corporate Services department for general office and kitchen support. This role is responsible for ensuring the ongoing functionality of the CPSA office, including processing incoming mail, scanning and indexing of documents, ordering kitchen supplies, arranging equipment and office maintenance, and supporting the visitor management system.

KEY RESPONSIBILITIES:

Order and maintain supplies for the kitchens

Stock beverages in fridges and coffee stations as required

Track receipt of goods and code vendor invoices

Organize and maintain kitchens, staff rooms and all other meeting rooms, including cleaning fridges, microwaves, ice machine, cutlery drawers, and cupboards

Wipe down tables and counters in kitchen and meeting spaces as required

Unload and load dishwashers; redistribute dishes across staff rooms and coffee stations

Pick up, sort and distribute incoming mail

Organize and act as liaison for office maintenance and repairs

Monitor and support the visitor management system, including visitor check-in assistance, troubleshooting, process updates and provide assistance as required

Maintain fixed assets records, order office furniture and equipment, arrange for equipment maintenance, and code office equipment invoices as needed

Set up current employee desks and host administration orientation for new hires

Set up and take down for Council meetings and assist with other team meetings as required

Coordinate requests for after-hours meetings

Provide support for records administration:
Scan and upload documents, perform quality assurance and identify appropriate indexing properties

Monitor scanning program for potential batch errors

Inventory records as required and maintain off-site storage of files

Order and maintain supplies throughout the office

Process outgoing mail and couriers





Provide administrative support for Corporate Services projects and initiatives through coordination, documentation, tracking, follow-up and implementation support

In support of continuous quality improvement, review and make recommendations for updating processes or procedures within the program

Other duties as required

QUALIFICATIONS

Required Minimum Qualifications:

Certificate program in administration or equivalent

1 year of related experience

Ability to lift up to 20 lbs

Preferred Qualifications and Experience:

Proficiency in Microsoft Office or Microsoft Office 365

Advanced organizational and communication skills and ability to prioritize

Strong attention to detail

SALARY
The annual salary for this position is $53,816 and includes a comprehensive benefits package and pension plan.

Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.

We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.

By applying to this position, you are confirming you possess either Canadian Citizenship, permanent resident status, or a valid work permit.

Applications will be accepted until 4:00 p.m. MST on Friday, October 23, or until a suitable candidate is identified.

CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.

CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations, including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.

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📌 Office Services Clerk (Alberta)
🏢 Default Brand
📍 Alberta