Join our dynamic team at Voyago, Transdev Ontario, where we pride ourselves on fostering a positive and exciting workplace culture! We're looking for a Fleet Administrator at our Kitchener, Ontario, base who values work-life balance. Here, you'll find a collaborative environment that encourages growth, teamwork, and respect. If you're ready to take your career to the next level in a place that truly values its employees, we want to hear from you!

Position Summary
Reporting to the Fleet & Assets Manager. You are responsible for maintaining the day-to-day administrative operations of the Fleet Services department. This includes processing work orders and vendor invoices, maintaining parts and vehicle inventory, managing vendor relationships and facility operations, and supporting procurement and reporting functions to ensure the effective functioning of all fleet and facility-related activities.

Your Role
Reporting directly to the Fleet & Assets Manager,

Administration

You will enter vendor invoices and verify/close repair orders in Fleet Software (e.g., Dossier)

You will scan, file, and attach PM and warranty documentation

You will maintain and organize physical and digital files

You will process vehicle and parts warranty claims

You will issue purchase orders and assist with inventory counts

Fleet & Parts Support

You will maintain vendor and vehicle files

You will establish and manage vendor relationships and service contracts

You will order and stock parts and supplies

You will negotiate pricing and ensure minimum inventory levels to support operations

Reporting

You will prepare month-end and fuel reports

You will track mileage, PM status, and out-of-service units

You will assist with closing reports and inventory valuations

Other Duties

You will provide backup coverage and support as needed

You will pick up and deliver vehicles/parts as required

You are available to work Monday to Friday 8:00AM to 5:00PM
Hourly Wage: $24.00/hr
Your Profile





You have obtained completion of secondary school diploma

Your post-secondary or vocational specific training is an asset

You have a minimum of 2-3 years in a similar role, ideally in fleet or maintenance operations

You have a valid G-class Drivers Licence with a clean drivers abstract

You can obtain a clean criminal record search

Your experience with fleet software, such as MIR, would be an advantage

You have knowledge of warranty or parts

You have an ability to lift 20lbs regularly

You are highly organized and detail oriented with the ability to multitask and manage conflicting priorities

You have exceptional Microsoft office 365 experience and skills including Excel, Word and Office

You have strong communication and interpersonal skills.

The Perks

We offer assistance in professional development

We offer a $200 boot allowance

We offer comprehensive advantages packages for full time employees with an Employee Assistance Program, a excellent company perks program and an Employee Referral Bonus for all staff

We are an Award Winning company

As a subsidiary of Transdev, we provide opportunities for a rewarding career with a growing, global transportation provider

We focus on innovation and sustainable environmental initiatives

We support the development, work-life balance and well-being of our employees

We build a supportive corporate culture that encourages diversity and enables our people to flourish

We enable our employees to have a positive social impact by deploying sustainable mobility solution

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

We thank all applicants however only those under consideration will be contacted.

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📌 Fleet Administrator (Ontario)
🏢 Voyago
📍 Ontario