Executive support: Manage the CEO's calendar, meeting requests and priorities; Prepare for meetings: agendas, documents and follow-up notes; Track action items and deadlines, and follow up so nothi...
Description Executive support: Manage the CEO's calendar, meeting requests and priorities; Prepare for meetings: agendas, documents and follow-up notes; Track action items and deadlines, and follow up so nothing slips; Handle correspondence and act as a first point of contact when needed. Sales support: Qualified opportunities: track open, qualified leads and keep the pipeline up to date; Bugs and issues: log customer-reported bugs and issues and route them to the development. Team: Pre-onboarding: coordinate setup steps and information needed before a recent customer starts; Post-license support: follow up with licensed customers and help resolve admin and account questions; Documentation: prepare, send and track quotes and subscription agreements; keep customer records current. Sales meetings, events and marketing: Schedule and organize sales meetings, and take notes and track follow-ups; Compile and report sales statistics on a regular schedule; Book travel and accommodation for team members; Plan tradeshow logistics: registration,



booth materials, shipping and schedules; Attend and assist at tradeshows as needed; Support marketing activities. General office: Track holidays, vacation and sick days; Organize special events and team activities; Maintain shared files and folders in Google Drive; Handle other administrative tasks as they come up

Qualifications Proven experience as an administrative assistant, executive assistant or in a similar role; Comfortable with computers and everyday business software; Working knowledge of Google Drive and Slack; Excellent time management and organizational skills; Strong attention to detail; Able to work independently from home; Thinks on their feet and handles changing priorities calmly; Anticipates needs and requirements before being asked; Takes ownership and follows through; Positive, friendly personality; comfortable dealing with customers and team members; Valid drivers license, has own transportation and can drive to Kingsville office weekly for meetings and or do errands from time to time; Fluent in English (written/oral), Spanish would be an asset too

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📌 Administrative Assistant (Ontario)
🏢 uhc hub opportunities
📍 Ontario