We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional customer service while efficiently managing administrative tasks. Your energy, professionalism, and attention to detail will help ensure smooth daily operations and create a positive experience for clients, visitors, and staff alike.
Duties
Greet visitors warmly, check multiple mailboxes and direct emails to the appropriate personnel
Manage front desk operations, including handling scanning jobs and assisting with administrative tasks
Perform data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software such as QuickBooks online
Maintain organized filing systems—both physical and electronic—to ensure quick retrieval of documents
Assist with basic bookkeeping duties, including invoicing and record keeping using QuickBooks or similar tools
Keep the office and kitchen area clean and organized
Provide excellent customer support by addressing client questions promptly and professionally
Handle clerical responsibilities such as copying, scanning, faxing, and mailing documents
Assist the owner with special projects as needed
Prepare social media posts for the business and post blogs on the website
Requirements
Proven office experience with strong organizational skills and attention to detail
Excellent English speaking and writing skills are required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Demonstrated computer skills including data entry, file management, and basic troubleshooting
Prior clerical or administrative experience preferred
Knowledge of QuickBooks or bookkeeping software is desirable
Excellent typing speed with accuracy; proofreading skills are essential
Strong customer service orientation with the ability to handle inquiries politely and efficiently
Ability to manage multiple tasks simultaneously in a quick-paced workplace
Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the efficient operation of our organization. Your proactive approach and enthusiasm will make a meaningful difference every day!