We are seeking a dynamic and organized Office Assistant to join our team and help ensure the smooth operation of our office environment. This role offers an exciting opportunity to support our current office administrator and be trained to , create invoices , perform timesheet entries , payroll , work on accounts payable balances , and in general to enhance office efficiency, and deliver exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong computer skills to manage a variety of clerical and bookkeeping and office admin tasks with enthusiasm and professionalism.
Duties
Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer support.
Perform data entry tasks accurately using Quickbooks applications and Microsoft Office
Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
Assist with bookkeeping activities using QuickBooks and support basic financial recordkeeping.
Support administrative functions such as scheduling appointments, proofreading documents, and managing correspondence.
Handle clerical duties including photocopying, scanning, mailing,
and inventory management of office supplies
Requirements
experience in an office environment with robust organizational skills and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Drive).
Experience with QuickBooks or similar bookkeeping software is highly desirable.
Excellent data entry skills with a high level of accuracy is essential.
Strong customer service skills with professional phone etiquete
Ability to handle filing systems efficiently and maintain confidentiality of sensitive information.
Robust computer skills including familiarity with general office equipment such as printers, scanners, and fax machines.
Join us to be part of a vibrant team dedicated to supporting our organization’s success. Training in specific functions will be provided. Main Duties would be wide-ranging and would include all office functions and bookkeeping.
Pay: $28.50-$38.50 per hour
Benefits:
Casual dress
Dental care
Disability insurance
Extended health care
Flexible schedule
On-site parking
Paid time off
Vision care