The Office associate contributes to the efficient operation of the Branch Office by providing administrative support to the Office Department and the managers.
Essential Job Functions:
- Printing invoices, matching purchase orders as necessary, checking on payments and forwarding cash receipt to accounting department, mailing invoices, filing permanent copies;
- Creating various reports;
- Inputting list of item, numbers, and other data from various documents such as purchase orders, invoices, or requests from receiving clerks into database;
- Making necessary adjustments or sending credits to customer who received damaged or returned products;
- Editing existing data and proofreading current entries in a database for accuracy;
- Maintaining and/or creating file or record keeping systems. Sorting, labeling, filing and retrieving documents, or other materials;
- Ensuring each customer, client and vendor receive outstanding customer service;
- Copying and collating documents, sending e-mails, mails and faxes; and
- Other duties as assigned.
Job Requirements:
- High School Diploma and 0-2 year of office or business experience.
- Proficient in Microsoft Office program as well as other general office skills.
- Professional working proficiency in English.