Company Overview

York Montessori School is a well-established, accredited Montessori school in Richmond Hill, serving children from Toddler through Casa. We are committed to providing a warm, nurturing and engaging environment where children are encouraged to develop independence, confidence and a lifelong love of learning.

Job Overview

We are seeking an organized and detail-oriented School Administrative Assistant to join our team. The successful candidate will support the day-to-day administrative operations of the school, communicate with families and staff, maintain student records and help ensure the front office runs efficiently.

This position requires someone who is dependable, organized, comfortable managing multiple priorities and able to work independently as well as part of a team.

Responsibilities

The School Administrative Assistant will support the day-to-day operation of the school, including:

- Managing the front desk and welcoming families, visitors and prospective families
- Answering and directing telephone calls and responding to general inquiries
- Supporting daily attendance, late arrivals, absences and safe arrival procedures
- Maintaining student files, forms and administrative records
- Assisting with enrolment, registration and admissions administration
- Preparing correspondence, forms, spreadsheets and other school documents
- Managing calendars, appointments and administrative deadlines
- Supporting school events, Open Houses and other special activities
- Ordering and maintaining school and office supplies
- Communicating professionally with parents, staff and outside organizations
- Providing general administrative support to the Head of School and administrative team




- Assisting with other day-to-day operational needs as required

Requirements

The ideal candidate will:

- Have previous administrative or office experience
- Be exceptionally organized and detail-oriented
- Be reliable and able to follow through on tasks without requiring constant direction
- Have strong written and verbal communication skills
- Be confident communicating with parents, staff and outside professionals
- Be comfortable working in a busy workplace where priorities can change quickly
- Have strong computer skills and be comfortable learning new systems
- Be proficient with Google Workspace and Microsoft Office
- Exercise discretion and maintain confidentiality
- Have a positive, collaborative attitude and a willingness to assist where needed

Previous experience working in the office of a school, childcare centre, Montessori environment or other child-focused organization would be an asset, but is not required.

To Apply

Please submit your resume along with a brief cover letter introducing yourself and explaining why you are interested in joining York Montessori School.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $23.00-$26.00 per hour

Expected hours: 40.0 – 44.0 per week

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Richmond Hill, ON L4S 1P1: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you proficient with Google Workspace, including Gmail, Google Docs, Google Sheets and Google Calendar?

Experience:

- Administrative: 2 years (preferred)

Work Location: In person

📌 School Administrative Assistant (Richmond Hill)
🏢 York Montessori School
📍 Richmond Hill