We are looking for an Administrative Assistant to join a financial services organization in West Vancouver, British Columbia on a Long-term Contract basis.

This position supports day-to-day office operations and helps keep administrative activities organized, timely, and responsive to business needs.

The role works closely with internal teams while also coordinating with external service providers and partners when needed.

Success in this position requires sound judgement, strong attention to detail, and the ability to manage competing priorities in a rapid-paced workplace.

Responsibilities: • Coordinate calendars, appointments, and meeting logistics, including booking spaces, arranging room setup, and organizing catering when required. • Prepare, edit, and review correspondence, reports, and other business documents while managing deadlines based on urgency and importance. • Arrange business travel, including transportation, accommodation, and vehicle bookings, to support staff and organizational activities.



• Monitor office supply levels, place orders as needed, and help maintain productive day-to-day office services. • Work with contractors, vendors, and external service providers to help ensure services are delivered effectively and efficiently. • Provide administrative guidance to staff by clarifying office procedures, policies, and operational processes. • Identify potential administrative challenges early and recommend practical solutions to reduce disruptions and improve workflow. • Support workshops, events, and special projects by handling logistics, coordination, and related administrative tasks. • Assist with facility-related administration such as access control, keys, parking coordination, and communication of safety expectations to staff. • Collaborate with teams across the organization to promote consistency in documentation, records, and administrative practices.

📌 Administrative Assistant West Vancouver (Canada)
🏢 Robert Half
📍 Canada