Junior Facilities & Workplace Coordinator
Department: Corporate

Employment Type: Full Time

Location: Calgary, AB, Canada

Description
Equinox Engineering Ltd. is a leading Calgary-based EPCM firm delivering innovative facility design and engineering solutions across natural gas, conventional oil, heavy oil, SAGD, and emerging energy sectors. As our technology capabilities evolve to support increasingly complex engineering and business needs, we are investing in strong architectural leadership to enable scalable, secure, and high-quality software solutions.

We are seeking a Junior Facilities & Workplace Coordinator who is organized, hands-on, and passionate about creating a productive workplace environment. In this role, you will support the day-to-day operation of our offices by coordinating workspace moves, supporting employee onboarding and offboarding, assisting with facilities activities, and providing basic workplace technology support.

This is an excellent opportunity for someone who enjoys variety, problem-solving, and working in a fast-paced environment where no two days are the same.

Why Join Equinox?

Meaningful work supporting teams delivering high-impact energy projects

A people-focused culture that values collaboration, continuous improvement, and service excellence

Opportunity to gain hands‑on experience across facilities, workplace services, and office operations

Exposure to multidisciplinary engineering teams and business functions

A flexible and supportive environment designed for long‑term career development

What You’ll Do
As a Junior Facilities & Workplace Coordinator , you will help ensure employees have a safe, functional, and productive work environment. Your role will include:

Office Moves & Workplace Coordination

Coordinate and support employee moves between offices, floors, and workspaces

Set up and relocate workstations, monitors, docking stations, peripherals, and office equipment

Assist with office consolidations, relocations, and workplace reconfigurations

Maintain seating plans, workstation assignments, and occupancy records

Conduct regular workspace audits to identify available desks and workspace requirements

Coordinate temporary seating,



hoteling stations, and hybrid workspaces

Assist with furniture installations, deliveries, and office setup activities

Workplace Technology Support

Provide basic support for workstation equipment including monitors, docking stations, keyboards, mice, cameras, and headsets

Assist employees with meeting room and boardroom technology

Support Teams, presentation equipment, displays, cameras, and audio systems

Perform basic troubleshooting and elevate complex technical issues to the IT team

Assist with maintaining organized technology storage areas and equipment inventories

Onboarding & Offboarding Support

Prepare workstations and office setups for new employees

Coordinate furniture, equipment, access cards, supplies, and workspace requirements

Assist with workplace orientation activities as required

Support offboarding activities including equipment collection and workstation turnover

Work closely with HR, IT, and Administration to ensure a seamless employee experience

Facilities Support

Conduct regular office inspections and identify maintenance or repair requirements

Coordinate maintenance requests with building management and service providers

Assist with office furniture, storage, supplies, signage, and equipment management

Support vendor access, office deliveries, and facilities-related activities

Help maintain clean, organized, and professional office spaces

Support workplace safety and emergency preparedness initiatives

Space Planning & Documentation

Maintain accurate seating charts, floorplans, equipment inventories, and move records

Assist with updates to floorplans and workplace documentation

Support office planning initiatives and future workplace projects

Ensure workplace records remain current and accurately reflect office occupancy

Safety, Quality & Compliance





Follow company policies, workplace procedures, and safety requirements

Support a safe, organized, and productive work environment

Maintain accurate records and documentation related to workplace activities

Promote continuous improvement in workplace and facilities processes

About You
You are a dependable, service‑oriented qualified who enjoys helping others, solving problems, and working in a hands‑on environment. You bring:

Previous experience in facilities, office services, workplace support, IT support, property management, construction, warehousing, or a related field considered an asset

Strong organizational and time‑management skills

Excellent communication and customer‑service abilities

Ability to manage multiple priorities and adapt to changing requirements

A practical, solutions‑focused approach to problem‑solving

Ability to work independently while collaborating with multiple departments

Technical Foundation

Basic understanding of office technology, computer equipment, and workstation setup

Experience supporting workplace moves, facilities activities, or office operations is considered an asset

Familiarity with onboarding, offboarding, and workplace coordination activities

Understanding of workplace health and safety practices

Experience working with vendors, building management, or service providers is considered an asset

Software Proficiency

Microsoft Outlook, Teams, Excel, and other Microsoft Office applications

Familiarity with workplace planning tools, floorplan software, Bluebeam, Visio, or AutoCAD is considered an asset

Ability to learn and adapt to new systems and workplace technologies

Physical Requirements
This is an active, hands‑on position. The successful candidate must be comfortable:

Walking between office floors and locations regularly

Lifting, carrying, and setting up office equipment and workstation components

Moving monitors, chairs, boxes, and workplace equipment

Assisting with furniture moves and office reconfigurations

Using carts, dollies, ladders, and other basic facilities equipment as required

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📌 Junior Facilities & Workplace Coordinator (Alberta)
🏢 Equinox Engineering
📍 Alberta