Facilities Coordinator / Receptionist – Contract
Location: Downtown Toronto, ON – On-Site

Employment Type: Temporary Contract

Contract: October 13, 2026 – December 31, 2026, with potential 3-month extension

Hours: Monday to Friday, 9:00 AM – 5:00 PM

Pay Rate: $23.00–$25.00/hour, based on experience

Start Date: October 13, 2026

About the Opportunity
Fuze HR Solutions is currently recruiting for an experienced Facilities Coordinator / Receptionist on behalf of a large, established organization with operations across Canada.

Our client operates in a professional, fast-paced corporate environment and is looking for a highly organized and service-oriented individual to support its Downtown Toronto head office, while also providing facilities coordination support to its Vancouver satellite office.

This is much more than a traditional reception position. The successful candidate will act as a key point of contact for employees, visitors, vendors, contractors, property management and internal stakeholders while supporting the day-to-day facilities operations of the office.

The initial contract will run until December 31, 2026, with the potential to extend for an additional three months.

Key Responsibilities
Reception & Front Office Support

Manage reception and provide professional front-office support.

Receive, greet and direct visitors appropriately.

Respond to calls, requests and tickets received through the Facilities Help Desk.

Assist with resolving day-to-day facilities issues within the Toronto office.

Coordinate facilities-related requirements for the Vancouver satellite office with support from local staff.

Serve as a primary point of contact between the Toronto office and building landlord/property management.

Contact and coordinate with external vendors, contractors and service providers as required.

Support office security-related requirements and processes.

Facilities Coordination

Coordinate critical building maintenance appointments and maintain the associated calendar.

Support office moves, relocations and facilities requirements related to office renovations.





Coordinate with contractors and vendors performing work within the office.

Obtain proposals and quotations for contracted and subcontracted work.

Assist with corporate facilities initiatives and ongoing office projects.

Maintain required Certificates of Insurance for facilities vendors.

Create and maintain office signage and nameplates.

Maintain and update emergency contact information for the Toronto and Vancouver offices.

Assist with gathering vendor quotes for annual facilities budget planning.

Track unplanned and unbudgeted facilities expenses.

Administrative & Financial Support

Process receipts and invoices accurately and in a timely manner.

Assist vendors and contractors with resolving payment-related issues.

Prepare and distribute correspondence as required.

Schedule and coordinate internal and external meeting requests.

Support general administrative requirements related to facilities operations.

Purchasing & Vendor Support

Assist with setting up recent vendors.

Follow established requisition and purchasing workflows to obtain Purchase Orders.

Order office and facilities supplies as required.

Maintain accurate documentation related to vendors, purchasing and facilities services.

Meetings, Events & Office Support

Assist with the setup and breakdown of internal office events and meetings.

Coordinate meeting-room and facilities requirements.

Provide hands‑on support for various office initiatives as needed.

Work collaboratively with internal stakeholders to maintain a professional, organized and welcoming workplace.

Qualifications & Experience

University degree and/or college diploma in a related discipline preferred.

5+ years of administrative experience.





2–3 years of facilities coordination experience.

Previous reception/front-office experience within a professional corporate environment is strongly preferred.

Strong experience coordinating with vendors, contractors, landlords or property management.

Experience processing invoices, purchase orders and/or vendor documentation.

Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.

Oracle experience is considered an asset.

AutoCAD experience is considered an asset.

Strong organizational and time-management skills.

Excellent verbal and written communication skills.

Demonstrated ability to prioritize multiple requests and responsibilities.

Professional, polished and customer-service focused.

Comfortable working independently while coordinating with multiple internal and external stakeholders.

Able to adapt quickly to changing priorities in a fast-paced office environment.

Ideal Candidate
The ideal candidate is someone who combines the professionalism and interpersonal skills required for a corporate reception environment with hands‑on facilities and administrative experience.

You are proactive, organized and comfortable taking ownership of day-to-day office issues. You can communicate confidently with employees, senior stakeholders, vendors, contractors and property management, and you are equally comfortable greeting a visitor, processing an invoice, coordinating a maintenance request or helping prepare the office for an event.

Interview Process
This is an urgent requirement with a targeted start date of October 13, 2026.

Qualified candidates should be prepared for a quick interview and selection process:

Resume review and initial screening by Fuze HR Solutions.

Selected profiles will be presented to the client immediately.

One virtual interview is anticipated, with the possibility of a second interview.

Client interviews are expected to take place Tuesday/Wednesday.

Final selection and offer are expected to be completed before the end of the week.

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📌 Receptionist (Ontario)
🏢 Fuze HR Solutions
📍 Ontario