Front Desk Administrative Assistant - (991762.4) Organizational Unit
University of Victoria -> VP Research -> Ocean Networks Canada
Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date 20 October 2026
Please note that positions will close at 4 p.m. on the closing date.
FTE 1.0
Salary Grade $4,860.00 - $5,160.00
Additional Posting Information: N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification Hours of Work Monday- Friday, 8:30 a.m.-4:30 p.m.
Employee Group CUPE 951 - Regular
# of Hires Needed 1
Category Administrative and Support Services
About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
Job Summary Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by ensuring reception services are delivered with attention to detail and a focus on service excellence.
This position supports the effective and efficient operation of ONC by providing reception and facility services, coordinating meetings and events, and delivering administrative support to the Corporate Services team. The role also acts as the primary liaison with UVic Properties and other service providers.
The Front Desk Administrative Assistant supports the reception area by coordinating day-to-day operations, managing inquiries and booking requests in a timely and productive manner,



and helping ensure a positive experience for all visitors and staff.
This position will also provide coverage for other ONC Administrative Assistants during absences and peak periods, performing related duties of similar scope and complexity.
Job Requirements This position requires a level of education, training, and experience equivalent to 3-5 years’ experience working within a comparable environment.
Knowledge/Skills/Abilities Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Knowledge of general office administration practices and procedures
Familiarity with event coordination and travel logistics, including coordinating vendors and managing bookings
Working knowledge of A/V equipment and basic troubleshooting
Understanding of records management systems (digital and physical)
Knowledge of scheduling tools, including Outlook calendars and Microsoft Teams/Zoom
Awareness of privacy, confidentiality, and workplace policies (e.g., FOIPPA)
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills with ability to prioritize competing demands
Excellent communication skills and strong interpersonal skills with the ability to work collaboratively and professionally with a wide range of people




Skilled in problem-solving and identifying efficient, cost-effective solutions
Accurate data entry and report creation skills
Ability to manage and reconcile credit card purchases and maintain records
Ability to manage a high-traffic reception area and respond to inquiries with clarity and efficiency
Ability to interpret and apply organizational policies and procedures
Ability to work independently, exercise sound judgment, and handle sensitive information with discretion
Ability to multitask in a dynamic environment with frequent interruptions
Ability to support multiple teams and adapt to changing priorities
Ability to train and orient others on office systems and processes
Ability to move equipment up to 25lbs
Experience supporting time-sensitive requests and shifting priorities in a fast-paced environment
Territory Acknowledgement We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .
Accessibility Statement If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

#J-18808-Ljbffr

📌 Front Desk Administrative Assistant (British Columbia)
🏢 University of Victoria
📍 British Columbia