We are seeking a friendly and organized part time Receptionist to join our team. This role is ideal for someone with strong administrative skills, excellent customer service abilities, and proficiency in office management tools. The successful candidate will serve as the first point of contact for visitors and callers, managing front desk operations efficiently while supporting various administrative tasks. This role requires excellent organizational skills, proficiency with office management tools, and the ability to handle multiple tasks efficiently in a fast-paced environment. Previous experience as a receptionist in a high paced environment is highly desirable.
Duties
Greet visitors and clients in a courteous and professional manner at the front desk
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Perform data entry, filing, and maintain accurate records for office operations
Support office management activities such as supply ordering and organization of office space
Provide customer support via phone, email, or in person, ensuring excellent service standards
Maintain a clean and organized reception area to create a welcoming environment
Perform general administrative tasks, such as filing, scanning, and updating spreadsheets
Entering in vehicles as they arrive, including tagging keys, organizing paperwork, and creating price stickers
Requirements
Proven experience in office administration, clerical work, or reception duties
Robust computer literacy
Familiarity with multi-line phone systems and front desk operations
Excellent organizational skills with the ability to prioritize tasks effectively
Solid typing skills and attention to detail for data entry and proofreading tasks
Exceptional customer service skills with qualified phone etiquette
Ability to manage time efficiently in a busy environment and handle multiple responsibilities simultaneously