We're a growing print and display company looking for an organized, friendly administrative assistant to keep our office running smoothly. You'll also help with some light marketing, such as social media posts and customer reviews.
What you'll do
Prepare quotes, invoices and job dockets in various software (Quickbooks/ Google Sheets)
Track jobs from beginning to delivery
Coordinate with the production team on schedules and deadlines
Maintain customer records and keep files organized
Handle accounts receivable follow-ups and basic bookkeeping support
Order production materials and maintain relationship with our suppliers
Support the owner with day-to-day tasks and special projects
Light marketing (a few hours a week): post photos of finished jobs on social media, update our Google Business Profile, and light marketing initiatives
What we're looking for
[1–2]+ years in an office admin, reception or customer service role
Transparent,
professional written and spoken English
Comfortable with Microsoft 365 or Google Workspace
Highly organized and detail-oriented, able to juggle several tasks
Bonus: QuickBooks or similar accounting software
Bonus: comfortable posting on Instagram or Facebook for a business, or using Canva
Bonus: experience in printing, signage, manufacturing or a trades business
What we offer
Steady, full-time weekday hours
[Benefits / paid time off]
A friendly small team where your work is noticed
Room to grow as the business grows
Pay: $20.00-$24.00 per hour
Expected hours: 32.0 per week
Perks:
Casual dress
Dental care
Extended health care
In office parking
Paid time off
Vision care