Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Manager to support its busy front office on a 12-month contract.
Position: Office Manager
Location: On-Site in Vaughan
Salary: Up to $65,000
Posting Type: Open Vacancy
Job Type: 12-month Contract with Potential for Extension
What You’ll Do
Provide day-to-day administrative support to the office and management team
Welcome residents, families, visitors and service providers
Answer telephone calls and respond to general inquiries
Maintain resident files, records and other confidential documentation
Support payroll administration, including payroll entry and related updates using Dayforce
Assist with processing rental payments and other basic accounting administration
Prepare documents, correspondence, spreadsheets and reports
Support the coordination of resident move-ins
Assist with filing, data entry, photocopying and document organization
Order office supplies and help keep the front office organized
Provide coverage and general support to the Concierge team
Assist with other administrative duties as required
What You Bring
Previous experience in office administration, reception or a similar administrative support role
Hands-on payroll administration experience
Experience using Dayforce is very nice to have
Experience in retirement living, healthcare, hospitality or residential property management is an asset
Robust organizational and time-management skills
Excellent verbal and written communication skills
A warm, professional and service-oriented approach
Strong attention to detail and discretion when handling confidential information
Proficiency with Microsoft Outlook, Word, Excel and Teams
The ability to work independently, manage multiple priorities and adapt to changing needs
Flexibility and a willingness to assist with a variety of office responsibilities
A valid driver's licence and access to a vehicle
All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.