The successful candidate must demonstrate the ability to manage a high-volume workload and balance multiple time-sensitive tasks effectively.

Operational familiarity with Smart

Find Express and iSYS Works, alongside previous experience navigating the complexities of a unionized environment, will be considered strong assets.

Additional requirements for this role include: Exceptional time-management, organizational, and interpersonal skills, supported by advanced problem-solving abilities and a strong professional acumen.

Advanced written, verbal, and active listening skills, with a proven ability to convey complex HRIS and system workflows clearly to diverse user groups.

Proven ability to take initiative, self-motivate, and operate efficiently with a minimum amount of daily direction.

Advanced knowledge of Microsoft Office and Google Suite applications.

Demonstrated commitment to providing exceptional customer focus in a fast-paced environment.

Possession of, or active progress toward, a Certified Human Resources Skilled (CHRP) designation is preferred.

Applicants with a combination of equivalent education and experience may be considered.

Key Responsibilities: Responsibilities of this position include but are not limited to the following: Serves as the primary subject matter expert and advisor for employees, administrators, and substitutes, providing clear interpretation and guidance on collective agreement clauses, employment terms, and Board policies regarding the Substitute Employee Management System (SEMS).

Maintains and updates system documentation; user manuals and quick reference guides for employees, substitutes and system administrators.

Facilitates and delivers comprehensive onboarding and training for new hires on how to accurately enter, modify, and cancel absences and substitute assignments.

Responds to and resolves inquiries from employees, substitutes, and system users promptly and professionally.

Shares Board processes and best practices across multiple platforms, including the Board website, Google Groups, email, and the absence reporting system.

Assists system users with entering, modifying and cancellation absences and substitute assignments Extracts data, compile and prepare reports for HR Managers and senior management team.

Analyzes system data to identify absenteeism trends, forecast operational needs, and evaluate substitute fill rates.





Manage and update the system settings and configurations within Smart

Find Express Manages user permissions by establishing security levels and granting appropriate system access rights.

Oversees system profiles and registrations for regular employees, occasional teachers, and casual support staff.

Coordinates data imports and exports between Smart

Find Express and external applications, such as the HRIS system.

Ensures system requirement/parameters are aligned with the Board’s policies and procedures Applications, along with your resume and other supporting documents must be submitted through Apply to Education – by 4:00 pm Wednesday, October 14, 2026 Job Category: Management & Professionals - Job Code # 4072666 We thank all applicants for their interest in opportunities with the Halton District School Board.

Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.

Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions: As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards: Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56.

In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce.

It intentionally works to identify and remove barriers for equity-deserving communities at each stage of the hiring process.





Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere the qualification requirements set out in applicable Regulations (eg.

Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria: valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to voluntary applicant self-identification questions.

This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process.

This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce.

Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017).

The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector.

The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at .

Accommodation: Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness: The HDSB is committed to providing a respectful and healthy work environment.

📌 Temporary Senior Officer - Substitute Employee Management System (Ontario)
🏢 York Region District School Board
📍 Ontario