Project Cost Control Clerk

At Chisholm, Fleming and Associates (just call us CFA), we understand that when it comes to hiring people, it’s not all about us, and that we also need to ask What’s in it for you?

At CFA, there’s a lot in it for you. In exchange for being the great employee thateverycompany wants to have, with us you get to:

Work in a diverse, collaborative, inclusive environment where people are encouraged to be creative, come up with new ideas and share what they think

Build on what you can do and know through hands-on learning, mentoring and training—whether you are at the beginning or your career or somewhere else along the way

Grow in more than one direction by being an important part of a smaller company— you’ll take on more responsibility, earn greater recognition for your work, gain more exposure to current practice areas, and have a bigger impact on the company’s success

Be a valued part of a company that knows that holding on to good employees has to be a core business strategy

Balance your work and life in an office that appreciates that life gets busy, too

Join a history of success at one of the oldest engineering consultancies in Ontario—we’ve been an important part of the province’s development for the last 65 years and we are now developing our recent long-term vision with our revised Strategic Plan.

Primary Responsibilities:
Accounting / Project Cost Control Specialist
Primary Responsibilities and Duties:

Open, set up, maintain with updates, project cost account for each new project based on information from proposals, client agreements and purchase orders

Process and review time costing in projects

Maintain client, project, sub-consultant agreements, employee time and expense tracking in BQE Core (project management, billing and invoicing software)

Record,



file and analyze commitments in purchase orders received from clients

Provide timely and accurate project cost account/report monthly for review by project managers and invoice preparation and budget review/analysis

Organize billing drafts in accordance with client and sub-consultant agreements

Coordinate with project managers for approval of bills from subcontractors

Coordinate monthly meetings with project managers for invoice approval and issue invoices to clients

Monitor accounts receivable (A/R) and follow up for past due payments

Prepare project status reports

Support change order preparation

Prepare/procure insurance documentation as required

Prepare, issue, receive, file and track sub-consultant agreements including insurance certificates and WSIB clearance from sub-consultants

Assist in monthly, quarterly and year end financial reporting packages

Monitor project total expenditure including verifying and checking of invoices and claims from sub-consultant suppliers and vendors to ensure that all project expenditures are captured and properly recorded.

Provide planning and cost controlling support and reporting for all projects (which includes variation reporting, monitoring of milestone progress and preparation of customer billings/invoices)

Provide support to the project managers by providing financial data





Provide support to management in the regular review and tracking of project performance and metrics relative to budget and approved scope

Provide regular reports on project cost status and cost deviations

Monitor project backlog and associated profit margin analysis

Provide inputs to internal reporting as required

Special assignments, ad hoc reports and other related duties as required

Assist the Accounting Supervisor as required

Qualifications:

Diploma in Accounting or Finance

2 years of accounting/bookkeeping or cost control experience, preferably in engineering, construction or architecture

Proficient in MS Office Suite

Advanced skills in Microsoft Excel

Proficient in Quickbooks

Knowledge of BQE Core (project management, billing and invoicing software) is an asset

Knowledge in the use of MS Project or other scheduling software is an asset

Tech savvy / ability to learn new software as per the company standard

Knowledge of the project controls policies, procedures and financial processes in construction or engineering is an asset

Knowledge in project cost monitoring, analyzing, and reporting preferably in engineering and construction, is an asset

Strong organizational skills are required with attention to detail

Ability to establish priorities and work under pressure to meet project deadlines

Solid report writing, communication and presentation skills

Effective problem-solving skills with a results-oriented approach

Strong analytical skills

Ability to build and maintain good working relationships with staff

Reporting Structure:
Reports to the Accounting Supervisor

Work Location:
Office in Markham, Ontario

Note: This is an in-person, work from office position.

Salary:
Based on experience and qualifications

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📌 Project Cost Control Clerk (Ontario)
🏢 Chisholmfleming
📍 Ontario