Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.
Job Description Position Purpose summary: The Administrative Assistant to Outreach and Housing services provides general administrative and office support to the Outreach and Housing services Programs.
Prepare correspondence, reports, statements, forms, applications, and other documents, which would be sent to program management/supervisors and funders
Ensures the protection of confidential and sensitive employee, client and or program files
Schedules meetings, prepares agenda, and takes minutes as required; acts as a events planner when required (e.g., meal orders, facility bookings for group meetings on and off site)
Assist in preparing meeting agendas, attend meetings, and record minutes
Builds and maintains databases (e.g., contract lists, vouchers, staff travel mileage, etc.)
May draft and prepare presentations (including PowerPoint, invitations, certificates)
May sort, process, and verify receipts, expenditures, forms, and other documents
May perform basic bookkeeping tasks such as preparing invoices
Support in entering statistical information into program specific, and federally mandated databases
Responsible for uploading relevant documents onto online trackers, to support in knowledge transformation
Maintain Street Outreach services schedule, ensuring preplanned and sudden absences are covered




Assist with other related administrative tasks when required and assigned
CRITICAL RELATIONSHIP MANAGEMENT Governance Boards and Councils: None
Internal: MU’s team members, various leadership and management teams, clients, volunteers as required
External: Community members & partners, contractors, vendors, donors
Managerial/Technical Leadership RESPONSIBILITY This position reports directly to Manager of Outreach and Housing Services
Does not have formal people management authority
May show others how to perform certain procedures related to the administrative field and routine undefined
Financial and Materials Management Regular responsibility for minor financial matters and for wise use of own resources
Controls and manages all program Receipts
Working Conditions Working environment is typically in the office in generally agreeable conditions
May encounter upset/difficult clientele entering the building
Some limited travelling may require
The performance of the job requires frequent data entry, moderate attention when responding to phone inquiries, and detailed eye work
The performance of the job requires frequent keyboarding
Onsite support for Outreach team and Supervisory Team
Education and experience Qualifications Completion of a formal post-secondary/college program of two academic years
Alternative combinations of education and experience may be considered
Qualifications and Requirements A minimum of 3 years of related secretarial or administrative experience is required
Working basic knowledge of Office365 is required




Skills and Capabilities Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities
Work in compliance with OH&S; Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures
Good oral and written communication skills
Ability to maintain a high level of confidentiality
Valuable decision-making and organizational skills
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility
Ability to multi-task and prioritize responsibilities (i.e., good judgement)
Good interpersonal skills
Excellent organizational skills and sound judgment
Able to work cooperatively in a team setting
Ability to lift/move weights of up to 20 lbs. occasionally
If limited travelling is required using organization vehicle, a valid driver’s license and clear driver’s abstract is required
Clear Police background check
Compensation The target hiring range for this position is $31.75 to $31.75 with a maximum of $31.75. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.
The Salvation Army will provide reasonable accommodation upon request. Please email [email protected] if you have a need for any accommodation and we will be pleased to discuss this with you.
Benefits Health and dental benefits
Paid vacation and sick time
RRSP’s
Flexibility at work
We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth.
There is a place for everyone to belong at The Salvation Army.

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📌 Program Analyst (Quebec City)
🏢 TSA The Salvation Army TSA
📍 Quebec City