Executive Assistant / Personal Assistant
Folio Tech Inc. is a Toronto-based consulting firm specializing in automation and systems integration for enterprise and mid-market clients. The firm operates alongside Workbench Enterprise Inc., a US-based software venture under common ownership. Both organizations are small, fast-moving, and founder-led.

Position summary

Folio Tech is seeking a full time Executive Assistant / Personal Assistant to support the Founder across both businesses and in a personal capacity. The role covers inbox and calendar management, client coordination, invoicing and accounts receivable, business administration, and day-to-day personal support.

This is a dual business and personal role. Responsibilities shift week to week depending on priorities, and candidates should be comfortable moving between client-facing administrative work and hands-on logistical support. The position reports directly to the Founder and involves regular coordination with the Associate Principal, Managing Solutions Architect, and other members of the team.

Key responsibilities
Communications and scheduling

Manage and triage the Founder's email inboxes; draft correspondence and respond to routine inquiries

Schedule client and internal meetings, including confirmations, rescheduling, and follow-up

Maintain visibility on outstanding commitments, deadlines, and action items

Attend client meetings as required to capture notes and track deliverables

Client and project support

Track project deliverables and deadlines across active consulting engagements





Follow up on delegated work items with internal team members and contractors

Prepare and format client-facing documents and materials

Finance and administration

Prepare, issue, and track client invoices in the company's finance system

Manage accounts receivable follow-up through to collection

Maintain awareness of recurring corporate obligations including tax filing deadlines, registrations, and renewals

Administer vendor accounts, subscriptions, and business insurance policies

Operations and logistics

Coordinate office needs including supplies, cleaning services, and facilities requests

Manage incoming and outgoing shipments, deliveries, and returns

Source and order company materials such as business cards and branded items

Support office relocation and related logistics

Personal assistance

Manage the Founder's personal calendar, including appointments and bookings

Run errands across the Greater Toronto Area, including pickups, drop-offs, purchases, and returns

Receive, process, and organize personal deliveries and shipments

Coordinate household services and vendors, including cleaners, trades, and repairs

Administer vehicle-related matters such as service appointments, insurance, and registration

Arrange personal travel, including bookings,



itineraries, and reservations

Source and purchase items as required

Provide general day-to-day support on personal matters as they arise

Qualifications

1–3 years of experience in an administrative, coordination, operations, or client-facing role; recent graduates with relevant experience will be considered

Strong written and verbal communication skills, with the ability to represent the company professionally to clients and vendors

Demonstrated ability to work independently, prioritize competing demands, and resolve problems with limited direction

High level of organization and attention to detail

Proficiency with email, calendar, and spreadsheet applications; ability to learn CRM and invoicing software quickly

Discretion and sound judgment in handling confidential business and personal information

Legally authorized to work in Canada without sponsorship

Based in the Greater Toronto Area

Access to a personal vehicle is considered an asset; mileage reimbursed at CRA rates

Working conditions

Full-time, with general availability during standard business hours

Hybrid arrangement: approximately one to two days per week in the Toronto office, remainder remote

The office is expected to relocate within the Greater Toronto Area

Regular local travel required for errands and in-person coordination

Compensation

$55,000 – $65,000 annually, commensurate with experience

Performance and compensation review at six months

Mileage reimbursement

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📌 Executive Assistant / Personal Assistant (Ontario)
🏢 Folio
📍 Ontario