Salary 90,000-97,000 + Great Bonus, Full and Extensive Benefits on day one, Terrific Pension Plan + 4-5 Weeks of Vacation and employee perks!!!

This is a Hybrid role and working in the office approx. 3 days a week and the role is walking distance from Union Station.

The Opportunity : Our client is a large, stable, and forward-thinking organization that genuinely values the contributions of its employees. They are seeking an experienced Executive Assistant to support a dynamic and highly engaged Executive Vice President who is part of the Executive Leadership Team.

This executive is looking to build a long-term, trusted partnership with their EA and understands the strategic value the role brings. The ideal candidate is proactive, detail-oriented, and thrives on taking initiative while managing multiple priorities and projects simultaneously.

In this role, you will oversee a complex and constantly evolving calendar, coordinate meetings and events, and prepare high-quality documentation, correspondence, and presentations. Also, you will be responsible for helping the EVP prepare meeting materials for Board meetings. This is an exceptional opportunity for a seasoned Executive Assistant who excels in a fast-paced, collaborative environment and takes pride in delivering excellence.

Responsibilities include:

Manage a complex and constantly changing calendar, schedule meetings,



appointments and speaking engagements

Manage a busy inbox and flag urgent emails

Book travel (flights, hotel and car service and provide a detailed agenda)

Draft and edit correspondence, messages, communications etc.

Prepare presentations for meetings (internal, external and Board) meetings

Plan, organize and coordinate department meetings (ensure all meeting material is organized and ready in advance of the meeting)

Plan, organize and coordinate events

Prepare and submit detailed expense reports

Interact with internal/external stakeholders, act as an extension of the Executive with all stakeholders

Manage confidential information with discretion

Qualifications:

Previous experience supporting a Senior level Executive in a large organization that has a fast-paced environment

Excellent time management skills with the ability to multitask and manage competing priorities

Able to manage confidential information with discretion

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Completion of an undergraduate degree or college diploma is an asset

Experience planning and coordinating events

Accurate and detail-oriented with a robust work ethic

Excellent communication and interpersonal skills

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📌 Executive Assistant (Ontario)
🏢 Luann Bagg Staffing
📍 Ontario