Toronto, ON
Hybrid, 4 days per week in office at Queens Quay West
Contract
Department: People & Culture
Reports to: Head, People & Culture
Compensation range: CAD $55,000 to $67,000, plus performance bonus eligibility
About Big Viking Games
Big Viking Games is a Canadian gaming company focused on building, operating, and growing long-standing online game communities. Our games have entertained players for years, supported by loyal audiences, live operations, evolving content systems, product innovation, and deep player-driven economies.
Our flagship titles, YoWorld and FishWorld, have served millions of players over their lifetime. These are enduring live-service virtual worlds with rich in-game economies, virtual goods, social interaction, and long-term player engagement at their core.
We are entering a new phase of modernization and growth, with a focus on stronger operating discipline, better systems, practical AI adoption, clearer accountability, and scalable processes that help our teams perform at a higher level.
The People and Talent function is central to that work.
About The Role
Big Viking Games is hiring a Talent Acquisition & HR Coordinator, reporting the Head, People and Culture to be the day-to-day engine of our recruiting and support the Leadership Team and other recruiter across people operations.
This is a hands‑on, in‑house, execution‑focused role for someone who is organized, responsive, technically comfortable, and excited to work close to leadership while learning how hiring and People operations actually run inside a business.
You will help run candidate pipelines, support sourcing and screening, coordinate interviews, prepare candidate briefing packages, maintain our ATS and HRIS, support onboarding and offboarding, and help keep People processes moving cleanly.
This is an early‑career role with unusual visibility. You will work closely with the Head, People & Culture, and Recruiter, as well as the CEO, COO, hiring managers, and leadership team. You will see how hiring and people decisions are made, and you will be expected to bring structure, urgency, discretion, and follow‑through to everything you touch.
We are rebuilding our recruiting and HR foundations, and many of the processes, templates, systems, and workflows this role will help run are being created or significantly improved right now.
This is a hybrid role based in Toronto, with an expectation of working from our Queens Quay West office four days per week.
What You’ll Do
Talent Acquisition
Source candidates for active roles using LinkedIn Recruiter, job boards, referrals, outbound outreach, and internal talent pipelines
Help build and maintain pipelines for recurring role types, including engineering, data, product, player services, operations, and art or content roles
Review applications and run first-round qualification screens, including experience, availability, compensation alignment, location, eligibility to work in Canada, and basic role fit
Make clear recommendations on which candidates should advance and why
Own interview scheduling and logistics across hiring managers, leadership, the CEO, and the COO, including in‑person interviews at the Toronto office
Reschedule quickly and professionally when calendars shift
Prepare interview briefing packages, including résumé, screen notes, compensation expectations, location, availability, prior feedback, and suggested areas to probe
Coordinate structured interviewer feedback so decisions can be made quickly and consistently
Keep Workable accurate and current, including stages, notes, tags, disqualification reasons, automations, and next steps
Ensure no candidate sits stalled without ownership or follow‑up
Assist with offer preparation, approvals, reference checks where applicable, and handoff into onboarding
Track and report recruiting metrics weekly, including pipeline health, time to schedule, time to fill, offer acceptance, and candidate status
Ensure every candidate we interview receives an outcome update within required timelines
Represent Big Viking Games professionally with candidates, schools, job fairs, community partners, and talent networks
HR Coordination and People Operations
Run onboarding logistics, including paperwork, equipment and access requests,
day‑one schedules, onboarding checklists, manager reminders, and 30/60/90‑day check‑in tracking
Support offboarding logistics, including documentation, access removal coordination, equipment return, exit checklists, and HRIS updates
Draft and maintain offer letters, employment agreements, contractor agreements, HR templates, and People documents
Keep our HR documentation space organized, current, and easy to navigate
Maintain HRIS data in Humi, including new hires, role changes, leaves, contractor renewals, departures, reporting fields, and org chart updates
Reconcile headcount data with Finance on a regular basis
Support benefits administration, including enrollments, changes, employee questions, and follow‑up with providers where needed
Support time‑off tracking and employee recordkeeping
Provide scheduling and follow‑up support to leadership on people‑related matters, including interview loops, candidate follow‑ups, contract sign‑offs, and action‑item tracking
Support company rhythms and culture, including all‑hands logistics, social committee coordination, recognition, events, and the in‑office employee experience
Help document and improve People processes, SOPs, checklists, and recurring workflows
Handle confidential information with judgment, discretion, and professionalism
Recruiting Systems, AI, and Workflow Discipline
Keep Workable clean, accurate, and useful as the source of truth for recruiting activity
Use LinkedIn Recruiter and sourcing tools to support proactive candidate discovery
Use Humi and related HR tools to keep employee records and org data accurate
Use AI tools thoughtfully to draft outreach, summarize screens, prepare candidate briefs, improve job descriptions, rank résumés against role criteria, and reduce manual administrative work
Act as the human in the loop for AI‑assisted recruiting workflows, reviewing outputs, correcting errors, and making sure judgment stays with people
Help improve recruiting and HR workflows so the team can move faster without lowering quality or candidate experience
Support clean handoffs between recruiting, HR, hiring managers, Finance, IT, and leadership
What Success Looks Like
First 30 Days
Workable is current for every open role
Candidate stages, notes, disqualification reasons, and next steps are up to date
A consistent screening cadence is in place
An onboarding checklist is being used for every new hire
Hiring managers and leadership have clear visibility into active roles and candidate status
By 60 Days
Interviews are scheduled promptly after hiring‑manager approval
Every leadership interview has a candidate briefing package prepared in advance
Offer, contract, onboarding, and job‑description templates are standardized
Candidate follow‑up is timely and professional
HRIS and recruiting data are becoming cleaner and more reliable
By 90 Days
You have made a measurable contribution to hires closedHRIS, org chart, and Finance headcount data reconcile cleanly
Interviewed candidates are consistently updated within required timelines
Hiring managers spend noticeably less time on recruiting administration
The People function has better structure, stronger documentation, and more reliable follow‑through
Requirements
What You Bring
1 to 3 years of experience in recruiting coordination, talent acquisition, HR coordination, agency recruiting, RPO, people operations, or a related role
Co‑op, internship, or early‑career experience will be considered if it shows strong ownership and follow‑through
Post‑secondary diploma or degree in Human Resources, Business, or a related field, or equivalent practical experience
Comfort reviewing résumés, running screening conversations, and explaining clearly why a candidate should or should not advance
Strong organization and follow‑through across many moving parts
Clear,
professional written and verbal communication
Comfort working directly with senior leaders and hiring managers
Discretion with confidential information, including compensation, contracts, employee data, and candidate information
Working knowledge of Ontario employment basics, or the ability to learn quickly
Technical comfort with recruiting systems, HR systems, spreadsheets, collaboration tools, and modern workplace software
Ability to work from our Toronto office four days per week
Eligibility to work in Canada
Nice to Have
Experience with Workable or another ATS
Experience with LinkedIn Recruiter or similar sourcing tools
Experience with Google Workspace, Slack, Humi, Confluence, Jira, or similar workplace tools
Hands‑on use of AI tools such as ChatGPT, Claude, Copilot, or AI‑enabled sourcing and screening tools
Exposure to games, technology, SaaS, startups, or fast‑moving operating environments
Exposure to hiring engineering, data, product, player services, or creative roles
Progress toward CHRP or a similar HR designation
Experience supporting in‑office, hybrid, or executive‑heavy interview processes
Ideal Candidate Profile
The ideal candidate is organized, sharp, responsive, and practical.
They like recruiting because they enjoy finding people, understanding roles, moving quickly, and keeping a process clean. They understand that a good candidate experience is built through speed, clarity, professionalism, and follow‑through.
They are comfortable with systems. They keep the ATS current, notice when data is messy, and understand that clean information helps leadership make better decisions.
They are early in their career, but they are not passive. They ask good questions, anticipate next steps, and take ownership of the details.
They are also discreet. This role sits close to leadership and touches compensation, contracts, candidates, employee information, and sensitive people matters. Judgment matters.
This role is best suited for someone who wants to grow into a Talent Acquisition Specialist, HR Generalist, or People Operations role while helping build the recruiting and HR foundation of a live-service gaming company.
Benefits
Compensation
The expected base salary range for this role is CAD $55,000 to $67,000, depending on experience, recruiting capability, HR coordination experience, systems fluency, and overall fit.
This role is also eligible for a performance bonus.
Benefits
Comprehensive advantages package, including health, dental, and vision coverage
HSA/WSA spending account from day one
RRSP participation and matching
Participation in the Employee Stock Option Plan
15 vacation days
10 wellness days
Regular in‑person collaboration with a passionate team at our downtown Toronto office
Access to BVG tools, documentation, and AI‑assisted workflows to help you do your best work
Real exposure to the CEO, COO, senior People leadership, hiring managers, and company‑building work
Growth path toward Talent Acquisition Specialist, HR Generalist, or People Operations as the function grows
Hiring Process and AI Disclosure
This posting is for an existing vacancy.
Big Viking Games may use AI‑assisted tools at some steps of the recruiting process, including application review support, candidate research, interview preparation, scheduling support, and workflow administration.
AI does not make final hiring decisions. Hiring decisions are made by people.
Every interviewed candidate will be informed of their status within 45 days of their final interview.
Accessibility and Accommodation
Big Viking Games is committed to creating an inclusive and accessible environment for all candidates. We welcome applications from individuals of all abilities and will provide accommodations throughout the hiring process as needed.
If you require accommodation during the hiring process, please contact
[email protected] so we can work with you to support your needs.
Application Note
When you apply, tell us about a recruiting or HR process you helped keep organized.
We are especially interested in how many moving parts you were managing, what tools you used, how you kept information current, and how you made sure people were not left waiting.
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📌 Talent Acquisition & HR Coordinator (Ontario)
🏢 Big Viking Games
📍 Ontario