Job Description
Position Overview
As part of our Lease Services team, you will play a critical role in delivering accurate and timely lease administration services for high-volume, complex projects.

This position requires exceptional attention to detail, strong analytical skills, and the ability to manage multiple priorities in a fast-paced environment.

You will review, interpret, and abstract lease agreements and related documents, ensuring data integrity across systems to support uninterrupted business operations.

This role involves working on a very high volume of leases simultaneously and managing tasks within existing, ongoing projects.

You must be able to quickly step in and pick up where previous team members left off, ensuring continuity and accuracy without disrupting project timelines.

Key Responsibilities
• Lease Abstraction & Analysis: Extract and summarize critical lease terms, clauses, and provisions from complex agreements, amendments, and related documents.
• Data Entry & Integrity: Accurately enter, maintain, and reconcile lease and contract data - including dates, financial terms, ownership, legal descriptions, and depth restrictions - within TRIRIGA or other lease management systems.
• Project Continuity: Seamlessly transition into ongoing projects, quickly understanding prior work and continuing execution without delays.
• Consulting & Compliance: Provide guidance on lease administration processes, compliance requirements, and best practices.
• Collaboration: Work with cross-functional teams to ensure consistency, accuracy, and compliance across all land records and reporting.
• Issue Resolution: Address complex lease-related issues with innovative solutions while prioritizing tasks and managing ambiguity.

Quality Assurance: Conduct audits and validations to ensure compliance with client standards and regulatory requirements.





Skills and Requirements
Requirements
• Fully bilingual in French and English
• Minimum 5+ years of experience in lease administration or related services.
• Strong understanding of lease abstraction principles and lease accounting concepts.
• Experience with TRIRIGA software or similar lease management platforms.
• Ability to manage high-volume workloads and maintain accuracy under pressure.
• Excellent organizational skills with the ability to manage multiple assignments and meet deadlines.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to work independently in a virtual environment and collaborate effectively with remote teams.

Skills & Competencies
• Knowledge of leasing principles and abstraction techniques.
• Familiarity with lease options, abstract management, and compliance standards.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Strong written and verbal communication skills.
- Remote work experience
- Experience working with TRIRIGA
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

We are an equal employment chance/affirmative action employer that believes everyone matters.

Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].

📌 Bilingual Lease Abstractor (Ottawa)
🏢 Insight Global
📍 Ottawa