We are looking for a Legal Secretary to support a busy legal team in Ontario. This long-term contract chance is ideal for someone who thrives in a fast-paced environment and can manage administrative and legal support duties with accuracy and discretion. The successful candidate will play an important role in document preparation, calendar coordination, and file management while helping keep legal operations organized and on schedule.

Responsibilities:

- Prepare, format, revise, and finalize a variety of legal documents, correspondence, and litigation materials with a high degree of accuracy.
- Maintain lawyers’ calendars by arranging meetings, tracking deadlines, and coordinating key dates through legal docketing tools such as CompuLaw.
- Organize, update, and manage physical and electronic case files using case management systems to ensure records remain accessible and current.
- Support litigation processes by assembling pleadings, filing materials, and monitoring documentation requirements for active matters.
- Use software such as Aderant and Adobe Acrobat to assist with document handling, editing, billing-related tasks, and production workflows.
- Retrieve and verify property or registration-related information through systems such as ACRIS when required for legal matters.
- Handle high-volume scanning, photocopying, and document distribution while maintaining confidentiality and file integrity.
- Communicate with internal staff, legal professionals, and external contacts clearly and effectively to support the progress of legal work.
- Previous experience working as a Legal Secretary or in a similar legal support position.
- Practical knowledge of litigation procedures, legal documentation, and the preparation of pleadings.




- Proficiency with legal and administrative software, including Aderant, Adobe Acrobat, case management platforms, and CompuLaw.
- Strong calendar management skills with the ability to monitor multiple deadlines and shifting priorities.
- Experience with document scanning, photocopying, and organizing large volumes of legal records.
- Familiarity with ACRIS or similar legal research and registry tools is considered an asset.
- Excellent attention to detail, written communication, and organizational skills.
- Ability to handle sensitive information with discretion and maintain a high standard of professionalism.

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📌 Legal Secretary (Vaughan)
🏢 Robert Half
📍 Vaughan