Job Overview

We are seeking a dynamic and highly organized Office Manager to lead the day-to-day onsite front-end operations of our office environment. This role is vital in ensuring smooth administrative workflows, exceptional customer service, and productive office management. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proactive attitude to foster a productive and welcoming workplace. As an Office Manager, you will oversee administrative tasks, coordinate office activities, and support team members to achieve operational excellence.

Responsibilities

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing outstanding customer service.
- Oversee clerical functions such as filing, data entry, proofreading, and maintaining organized records using digital tools such as ADP and Microsoft Office.
- Coordinate appointments, schedule meetings, and manage calendars for staff and executives.
- Maintain office supplies inventory, order necessary materials, and ensure the workspace remains clean and organized.
- Assist with administrative projects, prepare reports, and ensure accuracy in all documentation.
- Demonstrate excellent phone etiquette while managing multi-line phone systems to support internal teams and clients effectively.
- Manage day-to-day HR and payroll activities under the guidance of the Senior HR and Admin Manager and company owners.
- Oversee SR&ED; activities and record keeping activities.
- Lead, develop and enforce performance management initiatives
- Perform other duties as required.

Skills





- Proven experience with office management or administrative roles with clerical experience.
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, Planner) and ADP Workforce Now.
- Experience with grant writing.
- Exceptional organizational skills with the ability to prioritize tasks efficiently.
- Excellent customer service skills with professional phone etiquette.
- Ability to perform data entry accurately and efficiently while maintaining attention to detail.
- Knowledge of front desk operations, filing systems, and multi-line phone systems.
- Strong typing skills along with proofreading capabilities to ensure error-free documentation.
- Highly responsive and dependable, with a commitment to acknowledging and responding to emails, messages, requests, and follow-ups in a timely manner.
- Demonstrates strong follow-through and takes ownership of requests through to completion, keeping relevant parties informed of progress and outstanding items.
- Demonstrated ability to handle confidential information discreetly while providing outstanding customer support.

Work schedule:

- Full-time: Monday-Friday
- Mornings, Days, evenings shifts or night shifts as needed.
- Shift times may vary depending on business requirements.

Pay: $80,000.00-$85,000.00 per year

Benefits:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Application question(s):

- Are you legally authorized to work in canada?
- Are you able to work onsite 5 days per week?

Education:

- Bachelor's Degree (preferred)

Experience:

- Office Management: 5 years (preferred)

Work Location: In person

📌 Office Manager (Pitt Meadows)
🏢 UP Vertical Farms
📍 Pitt Meadows