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APPLICANTS WHO DO NOT FILL OUT THE ABOVE FORM VIA THE URL WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE COPY AND PASTE THE URL INTO YOUR BROWSER TO APPLY.

Company Overview

Melissa Alison Events is a Calgary based company servicing Calgary, Banff, Canmore and the surrounding areas.

We aim to provide our clients with trustworthy and genuine advice and assistance for their events. We are truly passionate about what we do and want the best for all of our clients, and strive to go above and beyond with excellent customer service.

Job Description

Melissa Alison Events is looking for an experienced, organized and confident Lead Wedding Coordinator to join our team.

This position is for someone who already has hands-on experience working in weddings or events and is comfortable stepping into a leadership role on event days. You’ll be responsible for executing the plans and timelines created for our clients, managing vendors and logistics, directing support staff and ensuring the wedding day runs smoothly from start to finish.

You’ll work closely with the clients leading up to each wedding so you are fully prepared to take ownership of the event day. You will also be required to assist with client meetings, venue walkthroughs, rehearsals and other planning-related tasks.

This is an ideal role for someone who loves weddings, thrives in a fast-paced setting, is an excellent problem solver and is ready to take the next step in their events career.

Availability & Schedule

This is a part-time permanent position, with the majority of hours taking place on weekends during wedding season.

Candidates should have availability for approximately 5–10 wedding weekends per year. Wedding dates are provided well in advance and, once committed to, are considered non-flexible.

Wedding days can range from 10–15 hours and may include late-night teardown or responsibilities.

Many of our weddings take place in Calgary, Canmore, Banff and surrounding areas. Travel is required for some events,



with accommodation provided when applicable.

Responsibilities

As a Lead Wedding Coordinator, you will be responsible for:

- Taking the lead on assigned weddings and acting as the primary Melissa Alison Events contact on the wedding day
- Reviewing and understanding all wedding details, vendor information, floor plans and timelines prior to the event
- Leading wedding rehearsals when required
- Managing and executing the wedding-day timeline from setup through reception
- Coordinating vendor arrivals, setup and logistics
- Communicating directly with venues, vendors, the wedding party and clients throughout the event
- Directing Assistant Coordinators and other event-day staff
- Overseeing ceremony setup and coordinating the processional
- Ensuring ceremony and reception spaces are set according to approved plans and designs
- Assisting with and overseeing décor, signage, stationery, candles and other event details
- Managing transitions throughout the wedding day and keeping vendors informed of timing
- Anticipating potential issues and troubleshooting problems quickly and calmly
- Ensuring important details and client requests are executed correctly
- Supporting the couple and wedding party throughout the day
- Overseeing teardown and ensuring client items and décor are properly packed and accounted for when required
- Representing Melissa Alison Events professionally at all times

Qualifications

Previous wedding or event experience is preferred for this position.

We are looking for someone who ideally has experience in wedding coordination, event planning, venue coordination, catering/event management or another role that has provided direct experience with event-day logistics.





Our ideal candidate:

- Has a strong understanding of how a wedding day operates from setup through reception
- Is confident taking ownership of an event and making decisions when needed
- Has experience working directly with vendors and event venues
- Is comfortable managing and directing a small event-day team
- Is extremely organized and detail-oriented
- Can read, understand and execute detailed wedding timelines and floor plans
- Is an excellent communicator
- Can remain calm and professional when plans change or problems arise
- Is proactive and able to anticipate what needs to happen next
- Is comfortable communicating confidently with clients, families, wedding parties and vendors
- Is reliable, punctual and takes commitments seriously
- Is comfortable working long days and being on their feet for extended periods
- Is available to work weekends, evenings and occasional late nights
- Is comfortable with light to medium lifting and assisting with event setup when necessary
- Has a valid driver's licence and reliable transportation
- Has a professional, positive and team-focused attitude
- Most importantly, we are looking for someone we can trust to confidently represent Melissa Alison Events and provide our clients with the same level of service, organization and care they expect from our team.

How to Apply

Please take a moment to fill out application linked below, and candidates who are the best fit will receive a follow up to schedule an interview - interviews will be held in November. Melissa Alison Events encourages inclusion and diversity and everyone is welcome to apply! If you have any further questions - please reach out to [email protected]

APPLY HERE > https://forms.gle/YaWTeag7qJiwDSuo6

APPLICANTS WHO DO NOT FILL OUT THE ABOVE FORM VIA THE URL WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE COPY AND PASTE THE URL INTO YOUR BROWSER TO APPLY.

Job Type: Casual

Pay: From $22.00 per hour

Work Location: In person

📌 Lead Wedding Coordinator (Calgary)
🏢 Melissa Alison Events
📍 Calgary