Job Summary

We are seeking a dynamic and detail-oriented Office Assistant/Inventory Personal to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and efficient inventory management. Your energetic approach and organizational skills will help keep our office running seamlessly while providing exceptional support to staff and clients alike. This paid position offers an exciting opportunity to develop your clerical, customer service, and inventory skills in a fast-paced environment.

Duties

- Manage daily office operations, including answering multi-line phone systems with professionalism and courtesy, greeting visitors, and directing inquiries with excellent phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records of inventory, client information, and financial transactions
- Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with record-keeping standards
- Assist with inventory control by tracking supplies, restocking items, and conducting regular audits to prevent shortages or overstocking




- Support bookkeeping activities by recording transactions, and preparing basic financial reports using QuickBooks or similar software
- Provide front desk support by managing appointment schedules, handling customer inquiries, and offering exceptional customer service in person or over the phone

Experience

- Prior clerical experience in an office setting is highly preferred;
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools is essential for daily tasks
- Familiarity with QuickBooks or other bookkeeping software
- Strong computer skills including data entry, filing systems
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- attitude will make a real difference! We’re committed to fostering a positive work environment that supports your growth while ensuring our office operates at peak efficiency.

Pay: From $23.00 per hour

Expected hours: 40.0 per week

Advantages:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Office Assistant/ Inventory Personal (Cobourg)
🏢 Form Solutions
📍 Cobourg