Administrative Coordinator

Davidson Bros Mechanical Contractors Ltd. | Burnaby, BC
Hours: 25–40 hours per week, depending on the successful applicant
Compensation: [Insert hourly pay range]

Job Summary

Davidson Bros Mechanical Contractors Ltd. is seeking an organized, proactive Administrative Coordinator to join our team. You will support daily office operations, maintain accurate records, coordinate documentation, and provide friendly, professional service to clients, vendors, and team members.

This position is ideal for someone who enjoys working with people, learning software systems, and keeping information organized. We offer a supportive, family-friendly workplace, with weekly hours ranging from 25–40 depending on the successful applicant.

Responsibilities

- Track, organize, and maintain company documents, records, and databases.
- Perform accurate data entry and upload documents and information into our software system.
- Assist team members with preparing, collecting, and coordinating documentation.
- Collect and organize safety documentation, following up on missing or outdated records.
- Track and maintain company policies, ensuring current versions are accessible.
- Maintain company information on vendor platforms, including uploading documentation and tracking renewal requirements.
- Complete clerical tasks, including filing, proofreading, and updating records.
- Assist with invoicing and provide general administrative support to keep daily operations running smoothly.

Qualifications and Experience

- Previous experience in an administrative, clerical, or office support role is an asset.
- Strong organizational and time-management skills,



with the ability to manage multiple priorities.
- Excellent attention to detail when entering data, proofreading, and maintaining records.
- English communication skills, both written and verbal, are required.
- Experience with Microsoft Office, including Word, Excel, and Outlook, is preferred.
- Familiarity with vendor platforms, or other business software is an asset.
- Robust computer skills and a willingness to learn new software systems.
- Professional phone etiquette and a friendly, helpful approach to customer service.
- Ability to handle confidential information with discretion.
- Ability to work independently, collaborate with team members, and follow through on tasks.

What We Offer

- A supportive, family-friendly work environment.
- 25–40 hours per week, depending on the successful applicant.
- Health and welfare benefits.
- On-site parking.
- An on-site gym.
- Staff get-togethers.
- Opportunities to develop your skills and contribute to an established mechanical contracting company.

How to Apply

Please send your resume and a brief introduction to [email protected]. Include your availability and preferred number of weekly hours.

We look forward to welcoming someone who takes pride in accurate work, enjoys supporting others, and brings a positive, professional approach to our team.

Pay: From $55,000.00 per year

Benefits:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off

Ability to commute/relocate:

- Burnaby, BC V5J 4N3: reliably commute or plan to relocate before starting work (required)

Education:

- Secondary School (preferred)

Language:

- English (required)

Work Location: In person

📌 Administrative Coordinator (Burnaby)
🏢 Davidson Bros Mechanical
📍 Burnaby