Overview

We are seeking a dynamic and friendly Front Office Assistant to join our team! This vital role serves as the first point of contact for visitors and clients, ensuring a welcoming and organized front desk environment. You will manage daily administrative tasks, handle multi-line phone systems, and support various office functions with enthusiasm and professionalism.

Reception & Front Desk Administration

- Greet visitors and provide skilled front desk support.
- Manage a multi-line phone system and direct calls and inquiries to appropriate staff.
- Handle incoming and outgoing mail and courier deliveries.
- Maintain a clean, organized, and professional reception area.
- Manage customer and vendor documentation, filing systems, and records.
- Order and maintain office supplies and coordinate general office needs.

Accounts Receivable & Administrative Support

- Review and process daily customer invoices.
- Generate vendor receiving documents and process vendor bills daily.
- Process customer credit applications and maintain accurate records.
- Send customer statements and follow up on overdue or delinquent accounts.
- Process customer payments, including EFTs, cheques, and credit cards.
- Accurately apply payments to customer accounts and maintain account records.




- Maintain and update client files and contact information.

Requirements

- Proven office experience with strong clerical skills and familiarity with front desk procedures.
- Time management and multi-taking high volume of tasks.
- Excellent computer skills including proficiency in Microsoft Office (Word, Excel),
- Knowledge of bookkeeping software such as QuickBooks or similar tools is desirable.
- Prior experience with multi-line phone systems and phone etiquette is essential.
- Strong organizational skills with keen attention to detail; ability to prioritize tasks effectively.
- Demonstrated customer service skills with a friendly demeanor and professional communication style.
- Ability to type quickly with accuracy; proofreading skills are beneficial.
- Reliable organizational habits including filing, document management, and maintaining confidentiality.

Hours

Monday - Thursday - 8 AM to 4:30 AM

Friday - 8AM to 4 PM

Pay: $22.00-$28.00 per hour

Expected hours: 40.0 per week

Benefits:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Language:

- English (required)

Work Location: In person

📌 Front Office Assistant (Alyth/Bonnybrook)
🏢 Jadler Industries
📍 Alyth/Bonnybrook