Job description

Office Administrator/Receptionist

Cote and Associates Professional Corporation

We are seeking a part-time Office Administrator for an accounting firm in Ottawa, Ontario (Kanata South)

The position is for 4 days a week, for the Tuesday to Friday 9 AM to 4:30 PM, (paid lunch break per shift) This is a permanent part- time position, leading to full time for the right candidate. We are very flexible with work hours.

Starting wage is $21.00 per hour with an hourly increase after 3 months.

The ideal candidate will possess 1 + years experience in an administrative front desk position.

We see the office administrator as a valuable member of the overall team and look to her/him to be a positive active contributor to the continued success of the business.

The job responsibilities cover a broad spectrum from maintaining the basic tidiness of the office to managing multiple files, to regular client contact. Training will be provided.

They include but are not limited to:

· Accountants payable

· Collections and invoicing

· Maintaining filing systems/ setting up current files

· Typing of office correspondences

· Preparing outgoing mail

· Overlooking emails

· Ordering office supplies

· Maintaining back ups of office systems data bases

· Greeting clients at door and by phone

· Maintaining office calendar for appointments

Job qualifications include but are not limit to:

· Minimum Grade 12 Diploma or higher

· Excellent communication and interpersonal skills, written and verbal

· Intermediate MS Office Skills- Word, Excel, and Outlook

· High attention to detail and accuracy





· Strong Organizational skills

· Ability to be adaptable and perform multi tasking

Must have open availability for working extra hours during the months of April for the Canada Revenue Agency Tax filing deadline.

Any knowledge of accounting software such as CaseWare, QuickBooks or Sage 50 is an asset.

Any Bookkeeping experience would be an asset.

MUST be able to demonstrate:

A respectful positive outlook, sense of humour and proactive attitude.

Flexibility to manage competing demands from the office manager and the owner of the firm.

Eagerness to learn and grow professionally.

Our accounting firm offices are set up professionally in a private home for several years ( Moving to a commercial office in 2027) We strive to have a pleasant place of work, for both employees and for our clients.

Job Types: Part-time, Permanent

Pay: From $21.00 per hour

Expected hours: 24 to 30 Hours per week

Benefits:

- Flexible schedule
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Tuesday to Friday

Ability to commute/relocate:

- Kanata, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

- Secondary School (preferred)

Experience:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person ( Kanata South)

Web site: www.capros.ca

Expected start date: Between 2026-November 15th to December 15th. 2026

Job Types: Part-time, Permanent

Pay: From $21.00 per hour

Expected hours: 24.0 – 32.0 per week

Benefits:

- Flexible schedule
- On-site parking

Work Location: In person

📌 Office Administrator/Receptionist (Kanata)
🏢 Cote and Associates Professional
📍 Kanata