We are looking for an Administrative Assistant to join a financial services organization in West Vancouver, British Columbia on a Long-term Contract basis. This position supports day-to-day office operations and helps keep administrative activities organized, timely, and responsive to business needs. The role works closely with internal teams while also coordinating with external service providers and partners when needed. Success in this position requires sound judgement, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities:

- Coordinate calendars, appointments, and meeting logistics, including booking spaces, arranging room setup, and organizing catering when required.
- Prepare, edit, and review correspondence, reports, and other business documents while managing deadlines based on urgency and importance.
- Arrange business travel, including transportation, accommodation, and vehicle bookings, to support staff and organizational activities.
- Monitor office supply levels, place orders as needed, and help maintain efficient day-to-day office services.
- Work with contractors, vendors, and external service providers to help ensure services are delivered effectively and efficiently.
- Provide administrative guidance to staff by clarifying office procedures, policies, and operational processes.
- Identify potential administrative challenges early and recommend practical solutions to reduce disruptions and improve workflow.
- Support workshops, events, and special projects by handling logistics, coordination, and related administrative tasks.
- Assist with facility-related administration such as access control, keys, parking coordination, and communication of safety expectations to staff.
- Collaborate with teams across the organization to promote consistency in documentation, records, and administrative practices.




- Post-secondary education in Business Administration, Office Administration, or a related discipline.
- At least three years of experience in an administrative support role, ideally within financial services, client services, accounting, or legal settings.
- Strong working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.
- Experience coordinating with external vendors, consultants, or service providers is considered an asset.
- Understanding of and respect for Indigenous culture and history, with a willingness to participate in ongoing related learning.
- Valid First Aid certification, or willingness to complete First Aid training.
- Robust English communication skills, both written and verbal; French language ability would be an asset.

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📌 Administrative Assistant (West Vancouver)
🏢 Robert Half
📍 West Vancouver