Job Overview

We are seeking an energetic and detail-oriented Administrative Assistant/Receptionist to join our dynamic team. As the Administrative Assistant, you will play a critical role in supporting the day-to-day administrative and financial operations of the company. Your responsibilities will include maintaining accurate financial records, managing office tasks, and helping ensure smooth administrative workflows. We are looking for someone who is proactive, organized, and passionate about building a career in construction administration and finance.

Duties

Administration & HR

- Answer all incoming phone calls, take and deliver messages with high level of accuracy, warmth and professionalism
- Greet and assist visitors, ensuring a welcoming front office environment, manage website live chat
- Perform HR Duties: assist with hiring, onboarding, training and handling paperwork
- Overseeing hours of personnel, keep track of vacation and sick days tracking
- Communicate with Group Benefit provider
- Oversee administrative functions, including but not limited to IT, facilities, ordering office supplies
- Assist General Manager and Personnel with internal projects and tasks including but not limited to scheduling meeting spaces, shipping and receiving, and other administrative support
- Receive, sort, and distribute incoming mail and courier deliveries
- Streamline administration processes to improve overall efficiency
- Provide basic troubleshooting support for office equipment (e.g., printers)
- Assist with meeting or event setup, including room arrangements and materials
- Assist with marketing & sales tasks
- Assistance with Occupational Safety compliance
- Other administrative duties as delegated

Bookkeeping





- Match transactions in QBO and similar software, verify and receive inventory in ERP software, process journal entries
- Take care of credit card receipts and record matching
- Handle financial data, track, store and file receipts and bills
- Ensure financial data entry is entered accurately and in a timely manner
- Provide administrative/financial support to Controller
- Assist with Accounts Receivable duties and collections
- Process credit card payments
- Deposit cheques to bank
- Perform inventory count validation

Experience

- Minimum 3 years of administrative assistant experience
- Previous experience in bookkeeping, administrative support, or a related role is required
- Experience using ERP systems
- Intermediate proficiency in Microsoft Outlook, Word, and Excel

Success Criteria

- Previous experience in an administrative or receptionist role is considered an asset
- Experience in the construction is an asset but not required
- Strong and accurate typing skills
- Excellent written and verbal communication skills
- Ability to prioritize tasks and meet deadlines in a quick-paced environment
- Willingness to learn and contribute as part of a team
- Reliable transportation and the ability to work in Langley, BC

Join us in a role that offers the opportunity to make a positive impact every day! We value energetic professionals who thrive in fast-paced environments and are committed to delivering outstanding support to our team and clients. This position provides comprehensive training to help you succeed while fostering your growth in administrative & financial expertise.

Pay: $55,000.00-$60,000.00 per year

Benefits:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off

Work Location: In person

📌 Administrative Assistant/Receptionist (Langley Township)
🏢 RACKsteel Storage Systems
📍 Langley Township