Overview

A busy real estate team is looking for an organized, dependable Administrative Assistant to support our agents. This full time role combines office administration, listing and transaction support, scheduling, and marketing.

You’ll help keep our agents organized, our clients informed, and the details behind every listing and transaction on track. If you enjoy a variety of tasks, take initiative, and have excellent attention to detail, we’d love to hear from you.

Duties

- Monitor emails, flag important messages, and track outstanding follow-ups for the appropriate agent.
- Maintain listing, sale, and rental checklists, keeping files organized and deadlines up to date.
- Prepare and organize transaction paperwork under agent direction.
- Enter MLS listing drafts, upload property photos, and prepare listing information for agent review.
- Coordinate appointments, showings, photography, staging, and other property services.
- Manage calendars and reminders for important dates, listing expiries, and transaction milestones.
- Coordinate sign and lockbox installation and removal, including occasional property visits.
- Update website listings and assist with social media posts, Canva designs, and marketing materials.
- Prepare presentation folders, property flyers, mailers, and client information packages.




- Assist with client appreciation events and seasonal marketing campaigns.
- Communicate professionally with clients, agents, and service providers, referring real estate advice and decisions to the appropriate agent.
- Provide general administrative support to keep daily operations running smoothly.

Requirements

- Previous administrative or office support experience. Real estate experience is an asset.
- Strong organizational and time-management skills, with the ability to manage several priorities and deadlines.
- Excellent attention to detail and follow-through.
- Professional written and verbal communication skills.
- Discretion when handling confidential client and transaction information.
- Confidence using email, calendars, spreadsheets, and shared files. Experience with Outlook, Google Workspace, and Canva is an asset.
- Willingness to learn MLS, real estate databases, and other team software.
- Ability to work independently, take initiative, and communicate effectively with the team.

To Apply

Please submit your résumé and a brief introduction outlining your relevant experience and interest in joining a team.

Pay: $20.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

- Flexible schedule
- On-site parking

Work Location: In person

📌 Full Time Administrative Assistant (Nepean)
🏢 REMAX Absolute Realty
📍 Nepean