Assistant Office Manager

Job Overview

We are seeking an Assistant Office Manager to support daily office operations and administrative activities. This role assists with office administration, front desk operations, staff coordination, vendor management, record keeping, and selected human resources and financial administration tasks.

The Assistant Office Manager will work with administrative staff and other departments to coordinate routine office activities and maintain established procedures.

Responsibilities

- Support daily office operations and coordinate completion of routine administrative tasks.
- Supervise or coordinate front desk activities, including multi-line phone systems, visitor reception, and routine inquiries.
- Assist with employee onboarding, personnel record maintenance, training coordination, and other assigned HR administrative activities.
- Assist with bookkeeping and payroll-related processes using QuickBooks or comparable accounting software.
- Coordinate vendor activities, including office supply orders, service requests, invoices, and related documentation.
- Monitor office supply inventory and coordinate replenishment as needed.
- Assist with tracking office expenses and maintaining related records.
- Coordinate schedules and assign routine administrative tasks to support staff as appropriate.
- Provide guidance and procedural support to administrative and front desk staff.
- Perform clerical duties including filing, data entry, report preparation, and document organization.
- Maintain accurate and accessible office records and documentation.
- Communicate with employees, vendors, service providers,



and other external contacts regarding routine administrative matters.
- Follow established office, financial, HR, and confidentiality procedures.

Qualifications and Experience

- Previous supervisory or coordination experience in an office, administrative, or related environment.
- Experience with QuickBooks or comparable bookkeeping/accounting software.
- Experience supporting office administration, clerical functions, or front desk operations.
- Solid written and verbal communication skills.
- Strong organizational and time-management skills with the ability to manage multiple administrative tasks.
- Experience with employee onboarding, training coordination, or other HR administrative functions.
- Familiarity with payroll processing and basic bookkeeping procedures.
- Experience using multi-line phone systems and standard office technology.
- Experience coordinating vendors, office supplies, services, or related administrative activities.
- Ability to maintain accurate records and handle confidential information appropriately.
- Ability to provide task coordination, guidance, and administrative support to office staff.

Position Summary

The Assistant Office Manager supports office operations by coordinating administrative activities, assisting with staff and front desk functions, supporting HR and financial administration, managing office resources, and maintaining accurate records. The position combines administrative coordination with day-to-day operational support.

Pay: $21.80-$35.50 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

- Dental care
- Flexible schedule
- On-site parking

Work Location: In person

📌 Assistant Office Manager (Gibson)
🏢 Sean Cavanagh Enterprises
📍 Gibson