Part-Time Medical Office Administrative Assistant

Unionville General Surgeons (UGS)

Unionville General Surgeons is seeking a part-time Medical Office Administrative Assistant (MOA) to join our busy specialist surgical practice. Our office provides administrative support for a group of general surgeons and works closely with Markham Stouffville Hospital and other healthcare partners.

The successful candidate will work collaboratively with our existing MOA and surgical team to support the day-to-day operation of the practice and provide skilled, efficient service to patients, referring physicians, hospitals, and other healthcare providers.

Responsibilities

- Manage incoming telephone calls, messages, faxes, and correspondence
- Schedule and coordinate patient appointments, consultations, follow-ups, procedures, and surgical-related appointments
- Process referrals and maintain patient records
- Prepare and manage clinical documentation and correspondence
- Coordinate communication with referring physicians, hospital departments, and other healthcare providers
- Assist with surgical bookings, investigations, and follow-up arrangements
- Maintain accurate and confidential electronic medical records
- Work collaboratively with the existing MOA to ensure efficient office workflow
- Perform other administrative duties related to a busy specialist surgical practice

Qualifications

- Previous experience in a medical office, specialist practice, or similar healthcare environment is strongly preferred
- Familiarity with electronic medical record (EMR) systems
- Experience with TELUS PS Suite is a significant asset




- Familiarity with Novari and MEDITECH is an asset
- Strong computer and administrative skills
- Excellent organizational skills and attention to detail
- Ability to prioritize and manage multiple tasks in a busy clinical environment
- Strong written and verbal communication skills
- Professional, dependable, and comfortable communicating with patients and healthcare professionals
- Ability to work both independently and collaboratively as part of a team
- Understanding of patient confidentiality and privacy requirements

Additional Assets

- Previous experience working in a general surgery or other specialist physician office
- Experience coordinating surgical bookings and hospital-based care
- Additional language skills are valued, reflecting the diverse patient population we serve

Position Details

- Position: Medical Office Administrative Assistant
- Status: Part-time
- Location: Unionville General Surgeons, Markham, Ontario
- Setting: In-person specialist medical office

We are looking for someone who is organized, personable, reliable, and interested in becoming a valued member of a collaborative surgical practice.

Interested applicants are invited to submit a resume and brief cover letter outlining their relevant medical office experience and familiarity with EMR or hospital information systems.

We thank all applicants for their interest; only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $18.00-$23.00 per hour

Expected hours: 15.0 – 30.0 per week

Language:

- Chinese (preferred)

Work Location: In person

📌 Medical Administrative Assistant (Unionville)
🏢 Unionville General Surgeons
📍 Unionville