About the Role

We are looking for a highly organized, detail-oriented Accounting & Operations Administrator to join our team.

This is a hands-on role that combines day-to-day accounting support with general business administration and operational coordination. The successful candidate will be someone who enjoys keeping things organized, is comfortable working with numbers and financial information, and can manage multiple priorities while maintaining a high level of accuracy.

You will play an important role in keeping our financial records current, supporting accounts payable and receivable, coordinating administrative processes, and helping ensure the day-to-day operation of the business runs smoothly.

Key Responsibilities

Accounting & Finance

- Process and code vendor invoices and expenses
- Manage accounts payable and accounts receivable
- Prepare customer invoices and follow up on outstanding balances
- Record payments, deposits, and other financial transactions
- Perform bank, credit card, and account reconciliations
- Assist with monthly and year-end close procedures
- Maintain accurate and organized financial records
- Prepare regular financial and operational reports
- Assist with expense tracking, budgeting, and cash-flow monitoring
- Investigate and resolve billing or payment discrepancies
- Liaise with vendors, customers, and financial institutions as required
- Support the external accountant/bookkeeper with year-end requirements

Operations & Administration

- Provide day-to-day administrative support to management and the operations team
- Maintain organized records
- Coordinate purchasing, office supplies, and vendor accounts
- Prepare documents, spreadsheets, reports, and correspondence
- Support operational projects and process improvements
- Help develop and maintain productive administrative procedures
- Respond to internal and external inquiries professionally and promptly





What We're Looking For

- 3+ years of experience in accounting, bookkeeping, administration, operations, or a related role
- Solid understanding of basic accounting principles
- Experience with accounts payable and accounts receivable
- Experience with reconciliations and financial record keeping
- Strong Microsoft Excel skills
- Experience with QuickBooks Online in a must
- Excellent organizational and time-management skills
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to prioritize and manage multiple tasks independently
- Skilled and confidential approach when handling financial information
- Strong problem-solving skills and a willingness to take initiative
- Ability to work effectively both independently and as part of a team

The Ideal Candidate

The ideal candidate is dependable, organized, and proactive. You don't need to be an accountant, but you should be comfortable working with numbers and financial information.

You're the type of person who notices when something doesn't look right, follows through on outstanding items, keeps excellent records, and looks for ways to make processes more efficient.

We are looking for someone who wants to become an integral part of the business—not simply someone who completes a checklist of administrative tasks.

While we strive to provide a comprehensive overview of the role, not all duties and responsibilities may be listed in this posting, and the successful candidate may be asked to assist with other tasks as business needs arise.

Compensation & Benefits

- Compensation is negotiable based on experience and qualifications.

Pay: From $55,000.00 per year

Benefits:

- Casual dress
- Dental care
- Extended health care
- On-site parking

Application question(s):

- Do you have experience with QuickBooks Online
- Do you have experience with progress billings?

Work Location: In person

📌 Accounting & Operations Administrator (Southeast Calgary)
🏢 Heinrich Designs
📍 Southeast Calgary