Company Profile:

Property Link Management Services Inc. is a leading third-party management company managing approximately 400 properties throughout Guelph and the surrounding areas. We are committed to being the leading local source for rental market knowledge and professional property management services. We take pride in managing quality rental properties and delivering exceptional service. Our team of professionals is dedicated to providing superior service and excellence in everything we do.

We are seeking an experienced and motivated individual to join our team as a Leasing & Property Administrator. This role will be primarily responsible for overseeing a portfolio of residential and commercial properties while providing outstanding service and support to both property owners and tenants.

Essential Duties & Responsibilities:

- Manage portfolio of residential and commercial properties and serve as a primary contact for property owners and tenants.
- Build and maintain positive relationships through professional communication and exceptional customer service.
- Prepare, post, and update advertisements for available rental units across various rental websites, the company website and applicable social media platforms.
- Respond to rental inquiries by phone and email, schedule and conduct property showings, and follow up with prospective tenants.
- Process rental applications, including conducting credit checks, landlord reference checks, employment verification, and recommend qualified applicants for approval.
- Coordinate the lease process from application to approval through to tenancy commencement, including confirming required deposits, signed tenancy agreements, arranging key cutting, preparing move-in packages, and coordinating key exchanges.
- Organize and coordinate monthly turnovers, including move-in and move-out procedures, utility confirmations, property readiness,



and communication with incoming and outgoing tenants.
- Manage May and September student lease renewals, new student tenancies, and associated turnover requirements.
- Coordinate routine, preventative, and emergency maintenance with contractors and in-house staff, and communicate maintenance concerns to the appropriate parties.
- Conduct property inspections and prepare detailed inspection reports to identify maintenance need and ensure properties are being properly maintained.
- Address tenant concerns and tenancy-related issues promptly and professionally, including matters relating to rent payments, maintenance, and general tenancy concerns.
- Obtain and review quotations for repairs, maintenance, capital projects, and make recommendations to property owners.
- Meet with contractors, third-party vendors, property owners, and other agents at properties as required.
- Assist with onboarding of new rental properties including gathering property information, coordinating required documentation, and preparing properties for management and leasing.
- Ensure managed properties comply with applicable legislation, municipal by-laws, fire safety requirements and company standards
- Maintain accurate up-to-date records, documentation, and property information using the company’s property management software and other applicable systems.
- Perform other administrative, leasing, property management, and related duties as assigned

Experience & Requirements:





- 2-3 years experience in property management, leasing, real estate, or a related field
- Excellent time management, problem solving and interpersonal skills
- Strong written and verbal communication skills
- Self-motivated, goal-oriented and able to multitask effectively with minimal supervision
- Comfortable working in a fast-past work environment and managing competing priorities
- Proficient in Microsoft Outlook, Word, Excel, and Yardi Breeze property management software
- Knowledge and understanding of the Residential Tenancies Act is considered an asset
- Valid G Class driver's licence and access to a reliable vehicle are required
- Ability to occasionally work evenings and/or weekends as required

Why Join Our Team:

- Be part of a outstanding team that celebrates individuality, supports one another, and encourages personal and professional growth.
- Enjoy a healthy work-life balance with a company that genuinely cares about your well-being and wants you to feel fulfilled both professionally and personally.
- Build meaningful relationships with prospective and existing tenants, property owners, and colleagues while providing exceptional customer service and creating positive, well-managed experiences.
- Enjoy a competitive compensation and benefits package, including paid mileage, a company mobile phone, laptop, and other valuable perks.

Our workplace culture empowers employees at all levels to contribute ideas, take initiative, and play an important role in delivering exceptional service across every aspect of our company.

How to Apply:

Join the Property Link Management Team and take the next step toward building a rewarding career in property management.

* Only selected applicants will be contacted for an interview.*

Job Type: Full-time

Work Location: In person

📌 Leasing & Property Administrator (Guelph)
🏢 Property Link Management Services
📍 Guelph