Job Overview

We are seeking a proactive and highly organized Personal Executive Assistant to provide exceptional administrative support to senior executives. This dynamic role requires a motivated individual who thrives in a quick-paced environment, demonstrating excellent communication skills, meticulous attention to detail, and a passion for streamlining daily operations. As a vital part of our team, you will manage complex schedules, coordinate travel arrangements, handle correspondence, and ensure the smooth functioning of executive workflows. Your energetic approach will help drive efficiency and contribute to the overall success of our leadership team.

Duties

- Manage and maintain busy calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
- Prepare, proofread, and organize correspondence, reports, and presentations to ensure clarity and professionalism.
- Coordinate travel arrangements including flights, accommodations, transportation, and itineraries for executives.
- Handle incoming calls with excellent phone etiquette on multi-line phone systems, screening and directing inquiries efficiently.
- Perform data entry and bookkeeping tasks using QuickBooks and other Office applications to support financial record-keeping.
- Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents.
- Assist with front desk duties such as greeting visitors, managing office supplies, and supporting clerical tasks like proofreading and document signing via DocuSign.




- Support bookkeeping activities by tracking expenses, processing invoices, and reconciling accounts as needed.
- Provide exceptional customer service by addressing inquiries professionally and promptly.
- Use Microsoft Office Suite extensively for document creation, spreadsheets, and presentations to support daily operations.

Skills

- Proven experience with office management tools such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to multitask effectively in a high-pressure environment.
- Excellent written and verbal communication skills complemented by professional phone etiquette.
- Proficiency in data entry, filing systems, proofreading, and general clerical tasks.
- Familiarity with QuickBooks for bookkeeping purposes and basic financial management.
- Experience managing complex calendars using Microsoft Outlook Calendar or similar tools.
- Ability to handle multi-line phone systems efficiently while providing outstanding customer service.
- Knowledge of DocuSign or similar electronic signature platforms for document processing.
- Office experience combined with clerical or administrative experience that demonstrates reliability and attention to detail.

Join us in this vibrant role where your organizational prowess will empower our leadership team to excel! We are committed to fostering an energetic work environment that values your contributions while offering opportunities for growth in administrative excellence.

Pay: $22.00-$25.00 per hour

Work Location: In person

📌 Personal Executive Assistant (Greater Toronto Area)
🏢 Important Business
📍 Greater Toronto Area