Job Summary
We are seeking a agile and highly organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your proactive approach, combined with excellent communication skills and a knack for multitasking, will help create an efficient, welcoming environment. Whether managing administrative tasks or handling customer inquiries, your energy and attention to detail will make a meaningful impact every day.

Duties

- Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette.
- Utilize office management software such as Microsoft Office, and QuickBooks for scheduling, bookkeeping, and administrative tasks.
- Assist with office supply inventory, ordering materials as needed to maintain smooth operations.
- Provide clerical support including photocopying, scanning, mail distribution, and maintaining organized filing systems.

Experience

- Proven office experience or administrative support experience in a professional setting.




- Familiarity with office management tools such as Microsoft Office (Word, Excel) and QuickBooks.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent communication skills.
- Demonstrated proficiency in data entry, proofreading, and maintaining accurate records.
- Experience handling multi-line phone systems and practicing professional phone etiquette.
- Previous roles as a receptionist or personal assistant are highly desirable. Join us to be part of a vibrant team where your organizational talents shine! This paid position offers an exciting opportunity to d support a collaborative work environment dedicated to excellence.

Job Type: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 25.0 – 35.0 per week

Benefits:

- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Office Assistant (Saint Boniface)
🏢 Innovative Building Systems
📍 Saint Boniface