Job Summary

Nuvo Renewables is looking for an Administrative Support Specialist to join our team in Calgary.

This is a hands-on role that supports the day-to-day operations of the business. You’ll work closely with different teams and help keep things organized behind the scenes, from onboarding new employees and assisting with payroll to reviewing contracts, answering calls, processing invoices, and keeping office processes running smoothly.

We’re looking for someone who is comfortable managing multiple priorities, pays attention to detail, and isn’t afraid to jump in and help wherever needed. You’ll be working in a fast-paced environment where no two days are exactly the same.

Responsibilities

- Support the onboarding process for new employees, including preparing paperwork, setting up accounts, and coordinating benefits and payroll information.
- Assist with payroll administration and ensure employee information is accurate and up to date.
- Review and organize contracts, agreements, and other company documents.
- Assist with processing invoices, payments, and other administrative financial tasks.
- Answer and direct incoming phone calls and respond to general inquiries in a professional and friendly manner.
- Maintain organized digital and physical records and ensure important documents are easy to find.




- Coordinate meetings, appointments, and internal communications.
- Help manage office supplies, equipment, and general office needs.
- Support company events, trade shows, and other internal or external activities when needed.
- Work with different departments to help keep day-to-day processes organized and on track.
- Assist with various administrative projects and tasks as the business grows.
- Help improve and maintain internal processes to make everyday operations more efficient.

Experience

- Previous experience in an administrative, office support, or similar role.
- Strong organizational skills and attention to detail.
- Comfortable handling confidential employee and company information.
- Solid communication and customer service skills, both written and verbal.
- Comfortable using Microsoft Office, Outlook, Excel, and Google Workspace.
- Experience with QuickBooks or other accounting software is an asset.
- Experience with payroll, HR administration, contracts, or benefits is an asset.
- Ability to manage multiple tasks and prioritize in a busy environment.

Pay: $55,000.00 per year

Benefits:

- Dental care
- Extended health care
- Vision care

Work Location: In person

📌 Administrative Support Specialist (Calgary)
🏢 Nuvo Renewables
📍 Calgary