Location: Fort McMurray - Site-Based and/or Fort McMurray Office
Employment Type: Full-Time, Permanent Non-Union
Hours: 40 hours per week, with additional hours during peak project and turnaround seasons
We are seeking an experienced Site Administrator to support our operations in the Fort McMurray region. This position requires a highly organized individual who thrives in a fast-paced industrial environment and can effectively support field operations, payroll processes, workforce administration, and project teams.
What You Will Do

- Complete and submit Labour, Equipment, and Material (LEM) and Daily Force Report (DFR) accurately and on time.
- Review timesheets, swipe reports, and workforce records for accuracy.
- Support site-level payroll, onboarding, and employee inquiries.
- Complete purchase requisitions and coordinate ordering of supplies and materials.
- Maintain electronic filing systems and project documentation.
- Assist with travel and accommodation bookings.
- Provide administrative support to site and project teams.
- Communicate regularly with employees, clients, and internal stakeholders by phone and email.
- Perform other administrative duties as required.

What You Will Bring

- Minimum two years experience as a Site Administrator is required.
- Proven experience with LEM processing, time entry, and timesheet administration.
- Experience supporting a unionized and non-union environments.
- Understanding of collective agreements and the ability to learn and apply union requirements. Previous experience supporting the QCCC is considered a strong asset.




- Must be proficient in Microsoft Office Suite. Experience with Fieldglass, TRACK, Maximo, or similar workforce management systems is ideal.
- Strong communication skills, must be comfortable with making and receiving phone calls.
- Exceptional attention to detail and organizational skills.
- Ability to quickly learn recent systems and processes.

Please note: This role requires regular attendance at project sites in the Fort McMurray region and/or our Fort McMurray office and is not a remote position. As much notice as possible will be provided for changes in location and/or schedule based on project needs.

Who We Are

WQS Group, including WQS Non-Destructive Testing and WQS Industrial Services, is a dedicated service provider, focused on high-quality Non-Destructive Testing, Field Evaluations, and specialized Rope Access services across Canada. We prioritize creating long last client and employee relationships by promoting a People First approach at the core of everything we do.
We are committed to fostering an inclusive and diverse work environment. Join us in building a workplace that celebrates diversity and promotes equity. Your talents, experience and perspectives are valued at WQS.
Learn more about what WQS Group has to offer by visiting our website, www.wqsgoc.com. While we thank all applicants for their interest in a career with WQS, only successful candidates will be contacted further.

Please note: No agency representation or submissions will be recognized for this vacancy.

📌 Site Administrator (Fort McMurray)
🏢 WQS Group of Companies
📍 Fort McMurray