Job Overview

We are seeking a dynamic and organized Administration Assistant/Receptionist to join our team! This vital role is the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will handle a variety of administrative tasks, manage communication channels, and support daily office operations with enthusiasm and efficiency. If you thrive in a fast-paced setting, possess excellent organizational skills, and enjoy providing exceptional customer service, this opportunity is perfect for you! This paid position offers a chance to develop your administrative expertise while contributing to a positive workplace atmosphere.

Responsibilities

- Greet visitors and clients warmly, directing them appropriately while maintaining a professional front desk presence
- Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks as needed
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Support bookkeeping activities including invoicing, billing, and basic bookkeeping tasks with attention to detail
- Assist with scheduling appointments, coordinating meetings, and managing calendars for team members
- Handle incoming and outgoing correspondence, including emails, mailings, and courier services




- Provide general clerical support such as photocopying, proofreading documents, and preparing reports

Qualifications

- Proven office experience with strong computer skills in Microsoft Office Suite (Word, Excel), Google Workspace, and QuickBooks preferred
- Prior clerical experience in a customer service or front desk role demonstrating excellent phone etiquette and organizational skills
- Familiarity with multi-line phone systems and data entry processes
- Experience in medical or dental office environments is a plus—especially dental receptionist or medical office experience
- Strong typing speed with accuracy; ability to proofread documents effectively
- Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Demonstrated customer support skills with a friendly demeanor and professional attitude
- Knowledge of filing systems, bookkeeping procedures such as invoicing or bookkeeping software like QuickBooks is advantageous

Join us to be part of an energetic team dedicated to delivering outstanding administrative support! We value proactive individuals who are eager to contribute their skills in a vibrant office setting. This paid role offers growth opportunities for those passionate about administrative excellence!

Pay: From $18.25 per hour

Expected hours: 8.0 per week

Advantages:

- Flexible schedule
- On-site parking

Work Location: In person

📌 Administration Assistant/Receptionist (Newton)
🏢 Cre8 Architecture
📍 Newton