Job Summary

We are seeking a proactive and detail-oriented Real Estate Administrative Assistant to join our dynamic team. In this role, you will support the daily operations of our real estate brokerage, assist with property listings, client communications, and administrative tasks. Your energetic approach and excellent organizational skills will help streamline processes, enhance client experiences, and contribute to the overall success of our real estate endeavours. This paid position offers an exciting opportunity to grow within a vibrant industry while making meaningful contributions to property transactions and client satisfaction.

Responsibilities

- Coordinate property showings, open houses, and appointments with clients and prospects
- Coordinate listing preparations, including photographers, stagers, inspectors, sign installations/removals, and other vendors
- Assist in preparing marketing materials, including online listings, flyers, and promotional content
- Manage client inquiries via phone, email, and in person with professionalism and enthusiasm
- Support property management activities such as scheduling inspections and maintenance requests
- Maintain accurate records of transactions, appointments, and client interactions in our database
- Facilitate communication between clients, agents, vendors, and lawyers to ensure smooth operations
- Conduct research when needed about local real estate trends and pricing strategies

Requirements

- Minimum 1 year of proven experience in real estate administrative roles or customer service within a fast-paced environment. Applicants without recent real estate administrative experience will not be considered.
- Must have hands-on experience with BrokerBay, WebForms, Matrix, REALM, SkySlope,



Google Workspace
- Strong understanding of the Ontario real estate transaction process from listing to closing
- Excellent written and verbal English communication skills
- Advanced computer skills, including Microsoft Word, Excel, Adobe Acrobat, and Outlook
- Robust communication skills with the ability to engage effectively with diverse clients and team members
- Excellent organizational skills with attention to detail, multitasking abilities and time management skills
- Knowledge of property management processes and real estate marketing techniques is a plus
- Bilingual or multilingual capabilities are highly desirable to serve a diverse clientele
- Proficiency in self-starting tasks and working independently where needed
- Ability to adapt quickly, prioritize tasks efficiently, and work independently or as part of a team
- Ability to prioritize multiple deadlines in a high-volume environment
- Flexibility to work evenings or weekends when required in Mississauga or Oakville

Preferred Qualifications

- Experience supporting a high-producing Realtor or Broker
- Experience using CRM systems and digital transaction management software
- Strong problem-solving skills and the ability to anticipate the Broker's needs

Join us if you’re passionate about real estate, thrive on helping clients find their perfect property, and want to be part of an energetic team dedicated to excellence!

Pay: $24.00-$28.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

- On-site parking

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

- Secondary School (preferred)

Experience:

- real estate: 1 year (required)

Work Location: In person

📌 Real Estate Assistant (Mississauga)
🏢 Royal LePage Real Estate Phinney Real Estate
📍 Mississauga