Job Position Start: February 2026

MUSTS:

- MUST LIVE IN THE G.T.A.

- Must have your Canadian PR or Citizenship

- Be fluent in Mandarin

Overview
We are seeking a highly organized and proactive Personal Assistant to support executive operations and daily administrative functions. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in various office software. This role offers an opportunity to work in a dynamic workplace where attention to detail and multitasking are essential for success.

Duties

- Manage and maintain calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events efficiently.
- Handle correspondence via phone, email, and multi-line phone systems with professional phone etiquette.
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of company records.
- Assist with bookkeeping tasks utilizing QuickBooks and perform basic bookkeeping duties as needed.
- Prepare reports, presentations, and other documents using Microsoft Office applications.
- Coordinate front desk activities, including greeting visitors, managing incoming calls, and directing inquiries appropriately.
- Utilize DocuSign for electronic document signing and management.
- Support administrative tasks such as organizing files, managing office supplies, and supporting special projects as assigned.
- Flexible for overseas travel to other company locations (at the company's expense)

Skills

- Proven experience with Office experience, clerical work, or administrative support roles.
- Robust proficiency in Microsoft Office Suite (Word, Excel,



PowerPoint), Google Workspace, and familiarity with multi-line phone systems.
- Knowledge of QuickBooks for bookkeeping and financial record management.
- Excellent customer service skills with professional phone etiquette.
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Strong typing skills with high accuracy; capable of handling data entry efficiently.
- Attention to detail for proofreading documents and maintaining accurate records.
- Fluent in Mandarin is REQUIRED
- Must be able to travel outside of Canada
- Must have a valid driver license and passport
- Prefer ages 29+
- Office experience combined with excellent communication skills to manage front desk responsibilities.
- Ability to adapt quickly to new software tools and office procedures; familiarity with DocuSign is a plus. This position is ideal for a motivated individual who thrives in a fast-paced environment and is eager to contribute to the smooth operation of our organization through exceptional administrative support.

Job Types: Fixed term contract, Freelance

Pay: $20.00-$25.00 per hour

Benefits:

- On-site parking

Ability to commute/relocate:

- Oakville, ON L6H 6X7: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Do you have your Canadian PR Card or Citizenship?

Experience:

- Administrative: 2 years (preferred)

Language:

- Mandarin (required)
- English (required)

Licence/Certification:

- Driving Licence (required)

Location:

- Oakville, ON L6H 6X7 (preferred)

Willingness to travel:

- 100% (preferred)

Work Location: In person

📌 Personal Assistant (Oakville)
🏢 Harper-Huntley
📍 Oakville