Overview

Join our dynamic team as an Administrative Assistant and become the backbone of our daily operations! In this vital role, you will provide comprehensive administrative support, ensuring smooth office functions and exceptional customer service. Your proactive approach, organizational skills, and attention to detail will help create an efficient, welcoming environment for colleagues and clients alike. This paid position offers an exciting prospect to develop your skills in a fast-paced, supportive setting while making a meaningful impact every day.

Responsibilities
Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with qualified phone etiquette
Perform data entry tasks accurately using Microsoft Office and Google Workspace tools to maintain up-to-date records
Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
Assist with bookkeeping and financial recordkeeping using QuickBooks or similar accounting software
Support clerical functions such as proofreading correspondence, preparing reports, and managing calendars
Provide excellent customer service by responding promptly to inquiries and supporting client needs in person or via phone and email




Maintain office supplies inventory and coordinate with vendors for procurement as needed

Experience
Proven clerical or administrative experience in an office setting, ideally within a medical or dental setting
Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry accuracy
Familiarity with QuickBooks or other bookkeeping software is highly desirable
Experience handling multi-line phone systems and managing front desk operations
Demonstrated organizational skills with the ability to prioritize tasks efficiently
Excellent communication skills with qualified phone etiquette and customer support experience
Knowledge of medical or dental office procedures, including filing systems and patient record management is a plus
Previous experience with medical office or dental receptionist roles is advantageous but not required

Join us to be part of a vibrant team where your organizational talents and positive attitude will shine! We are committed to fostering a supportive environment that values your contributions while providing opportunities for growth.

Pay: $80,000.00-$110,000.00 per year

Work Location: In person

📌 Administrative Assistant Waterloo
🏢 Dawn Recruiting
📍 Waterloo