About the Company Our client is a leading Canadian full-service law firm with a strong reputation for excellence and innovation.

We are supporting their search for an Intellectual Property Assistant to join their Toronto team.

About the Role Drafting, preparing, formatting, and revising correspondence, submissions, and office action responses for CIPO, USPTO, WIPO, and other Intellectual Property Offices.

Filing patent, trademark, and design submissions through various online platforms and coordinating related documentation and fee payments.

Managing the lawyer's IP prosecution practice, including delegating tasks, monitoring progress, and coordinating deadlines and follow-ups.

Maintaining and monitoring docket systems, ensuring accurate file information, tracking official and internal deadlines, and generating reports as required.

Managing electronic and physical IP files, including opening new matters, maintaining client records, organizing documentation, and ensuring files remain current.

Supporting the lawyer's regulatory practice through drug and patent searches, PM(NOC)-related documentation, and correspondence with Health Canada/OPML.

Assisting with billing and general administrative functions, including reviewing prebills and invoices, processing expenses and payments, and providing backup support to the broader legal team.





The Offer The firm offers a competitive compensation package ranging from $60,000 - $80,000, a hybrid working model, a comprehensive benefits package from day one and a generous vacation allotment.

What You Bring 5+ years of Patent Legal Assistant experience within an Intellectual Property practice.

Legal Assistant diploma Strong knowledge of IP law and practices, with the ability to stay current with legislative and procedural changes.

Exceptional attention to detail, organization, time management, and ability to effectively prioritize competing deadlines.

Excellent written and verbal communication skills, with a qualified and client-focused approach when working with lawyers, clients, and government agencies.

Proactive, adaptable, and dependable, with a positive attitude and willingness to take on varied responsibilities as needed.

High level of discretion, confidentiality, and professionalism, with the ability to work both independently and collaboratively with minimal supervision.

Proficiency with Pattsy, iManage, or comparable docketing and document management systems.

Next Steps If you are interested in learning more about this opportunity, please apply, in confidence.

Thank you for your interest in the position and in Forge Recruitment.

📌 Intellectual Property Legal Assistant (Toronto)
🏢 Forge Recruitment
📍 Toronto