Consolidated Dealers Co-Operative Inc. is a leader in providing new car dealers with innovative, low-cost solutions for products and services. Our team is our greatest strength, committed to the highest standards of quality and professionalism. We offer a competitive salary and benefits package.

As an Inside Sales Equipment Administrator, you will be responsible for providing essential administrative support to our Equipment Department. You will play a key role in ensuring efficient operations by supporting sales managers and the sales team through a variety of tasks, from quoting and sales order entry to inventory management and invoicing. We are looking for someone with excellent communication and organizational skills who thrives in a fast-paced environment and is motivated to achieve the best results for the organization.

Key Responsibilities

Quoting

- Generate accurate quotes for customers and sales representatives by gathering all necessary information.
- Liaise with suppliers to obtain product pricing, verify product applications, and confirm availability.
- Calculate and ensure correct profit margins, including any applicable discounts.
- Coordinate with suppliers and freight services to determine and confirm delivery and installation costs.
- Confirm and apply the correct exchange rate for USD to CDN pricing.
- Ensure all quotes are properly formatted with necessary disclaimers and information.

Order and Database Management

- Create and maintain accurate part numbers, pricing, and product information in the computer system, including artwork and manuals.




- Enter sales orders into the system with all specific details, such as colour, accessories, and power requirements.
- Generate purchase orders promptly and accurately, supplying all pertinent information to suppliers.
- Manage open purchase orders weekly and maintain back orders by producing daily reports.

Invoicing and Receiving

- Receive products into our "virtual" warehouse and cross-reference customer quotes with purchase orders to ensure accuracy.
- Create and process accurate customer invoices.
- Work closely with the accounting department to ensure timely payment of equipment invoices.

Administrative Support

- Provide proactive and resourceful support to the Equipment Department in a dynamic and rapid-paced setting.
- Communicate effectively with internal teams and external suppliers via phone and email.
- Maintain accurate and up-to-date PDF catalogs, brochures, and website pricing.
- Problem-solve to find creative solutions as issues arise, prioritizing customer service.

Qualifications and Skills

- Strong attention to detail and excellent time management and organizational skills.
- Proficiency in Microsoft Office, with an emphasis on Excel and Word.
- Ability to learn new software and systems quickly.
- Excellent listening and communication skills with the ability to build strong working relationships.
- Strong resourcefulness and the ability to work autonomously.
- Knowledge of inventory management is a plus.
- Experience working in the equipment industry is considered an asset.
- A university degree is strongly recommended.

📌 Inside Sales Equipment Administrator | Toronto, Ottawa, & Edmonton (Canada)
🏢 Consolidated Dealers Co-Op
📍 Canada